Admin Assistant (Construction)

This is a remote position.

Key Responsibilities:

• Finance Management:
  • Manage accounts payable/receivable and assist with payroll processing.
    
  • Track job profitability and prepare weekly budget vs. actual reports.
    
• Compliance & Operations:
  • Complete job compliance paperwork and monitor safety documentation.
    
  • Assist with project scheduling, subcontractor management, and quoting processes.
    
• Systems & Process Improvement:
  • Maintain and improve Standard Operating Procedures (SOPs).
    
  • Implement and manage software systems (Microsoft Teams, SharePoint).
    
  • Organize cloud-based document storage to improve efficiency.
    
• Client & Communication Management:
  • Manage email inbox and client communication.
    
  • Coordinate with subcontractors for quotes and scheduling.
    
• Ancillary Tasks:
  • Create basic designs using Canva for marketing or project documents.
    
  • Provide general administrative support, including calendar management.
    

Success Metrics:

• Finance:
  • 100% invoice processing within 24 hours.
    
  • Reduce outstanding receivables by 30% within 3 months.
    
• Operations:
  • Complete 100% of compliance paperwork.
    
  • Reduce project delays by 40% within 6 months.
    
• Systems:
  • Develop 15 new SOPs in 3 months.
    
  • Achieve 95% user adoption of cloud-based document storage.
    

Requirements

Requirements:

• Proficiency in Microsoft Office Suite (Outlook, Excel).
  
• Familiarity with accounting software (Xero preferred).
  
• Experience with project management tools (One to Build is a plus).
  
• Strong organizational and time management skills.
  
• Excellent written and verbal communication.
  
• High attention to detail, especially in financial tasks.
  
• Ability to learn new software quickly.
  
• Basic design skills using Canva or similar tools.
  
• Experience in the construction industry or project management is a plus.
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job