Executive Assistant

Are you a dynamic professional seeking a pivotal role? We are excited to welcome a highly skilled Executive Assistant to join our team at Duke CE. In this role, you will be the linchpin supporting our executives, ensuring seamless operations and contributing to our organization's success. 

Position Summary: 

As the Executive Assistant you will be a key player in facilitating the smooth functioning of our executive team. You'll be responsible for coordinating and overseeing a diverse range of administrative activities for our assigned senior team, requiring a high level of responsibility, confidentiality, and independence. 

Essential Duties and Responsibilities: 

• Manage a complex schedule/calendar for the assigned senior team. 
• Coordinate and negotiate domestic and international travel itineraries. 
• Screen and handle telephone communications, greet and direct visitors. 
• Organize and support complex international meetings and conferences. 
• Prepare and manage expense reports, submitting to Accounting promptly. 
• Organize special events, scheduling dates and times, venues, attendance, and facilities. 
• Assist in the creation, modification, and preparation of various documents, ensuring accuracy and clarity. 
• Conduct research, compile statistics, and gather data for reports and presentations. 
• Proactively anticipate administrative needs, analyze situations, and recommend effective solutions. 
• Maintain records and databases, ensuring accurate and up-to-date information. 
• Collaborate on the coordination, supervision, and completion of special projects. 

Requirements

Education and Experience Requirements: 

• Bachelor’s degree (or equivalent) preferred. 
• Minimum of 3 years of administrative experience, with at least 2 years providing support at the senior level. 

Position Knowledge, Skills, and Abilities Required: 

• Demonstrate a high degree of professionalism, initiative, and independence. 
• Possess a high level of interpersonal skills to handle sensitive and confidential situations. 
• Proficiency with Word, Excel, PowerPoint, and Outlook. 
• Ability to prioritize and organize large volumes of information. 
• Strong organizational, coordination, and project management skills. 
• Detail-oriented with the ability to create, edit, and prepare materials. 
• Record maintenance and database management skills. 
• Ability to coordinate and organize meetings and special events.