Senior Materials Management IS Administrator

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Represents Beth Israel Lahey Health MMIS Supply chain functions in the implementation and training of Inventory and Purchasing systems, including the Workday Materials Management System and GHX EDI. Manages the item master file data and procedures to ensure that required information is accurately and securely maintained. Provides responsive information in the form of reports and statistical presentations to management and others with authorized access. Implements new programs and systems using product and usage data to support all business and functional areas. Provides day-to-day guidance and direction for all resources assigned to Supply Chain and Purchasing in regards to information systems and inventory control functions. Acts as the lead resource and provides guidance to the MMIS administrator.

Job Description:

Essential Duties & Responsibilities including but not limited to:  

1. Co-lead, with the Director of Purchasing, the implementation, Maintenance and monitoring of the Purchasing and Inventory Control software systems which will best meet the needs of these functions and be in the best strategic interest to the institution.  

2. Manages the MMIS Workday system reporting to the Director of Purchasing, keeping team members informed, motivated and enthusiastic during technical delays and informational delays in other business areas. 

3. Acts as a direct liaison between the Purchasing department for the Workday Supply Chain system as well as the business owners for all Beth Israel Lahey Health inventories.

4. Respond to Senior Management, CPD, Purchasing, Finance and clinical and hospital manager requests for information by designing/creating processes and reports, producing some on request and some on automatic schedule.

5. Participate in the budget process by researching supply records to identify misappropriated dollars and assisting managers in requisition adjustments to charges.  

6. Maintain the security of Workday Materials management system by assigning and ongoing review of appropriate passwords to all users.

7. Submit requests to the Director of Purchasing for updates and hardware modifications to the Workday materials management system.

8. Participate as a member of the Purchasing team on a variety of MMIS and non-MMIS programs and issues.

9. Sets up and Trains new staff system wide in the use of the Workday materials management information system. Communicates changes and updates to all system users. 

10. Acts as the MMIS Lead and provides leadership and guidance to the MMIS administrator

11. Along with MMIS Administrator is directly responsible for the following:

• Create and add new items to WD
• Adding GTIN barcodes in WD for Epic
• Adding new users to Workday
• Adding / Updating Manufacturers
• Check for unprocessed carts
• Check for unprocessed requisitions
• Duplicate item consolidation
• EPIC & PICIS Interface file error correction
• Fax failure from Merkur
• Flag item in item master as 'inventory'
• GHX boarding vendors for PO
• GHX Exceptions UOM and Part #
• GHX PO Failures
• Inactivate items in WD
• Interface info for EPIC
• Interface info for Pyxis
• Item master maintenance
• Item vendor priority modifying
• Moving items from one vendor to another
• Workday process runs to 'no success' or 'error'
• PO won’t dispatch
• PO won’t print
• Premier Scrubbed Data
• Query -creating or modifying
• Running Component interfaces (CI) for Item adds / mass update pricing / interface info etc.
• Searching for open 'ValueLink Buyer' POs
• Sourcing Errors
• Testing
• User needs assistance using WD
• Upgrades /Integrations for Workday

12. Along with MMIS administrator will provide assistance with the following:

• Adding / Removing items from PAR locations
• Approving replenishment req
• Chartfields on PO's
• Closing/Cancelling Open Inventory POs
• Closing/Cancelling O