Deputy Chief of Staff

Overview

Job Summary  

EDA Overview

Join the NJEDA and help lead New Jersey to sustainable economic growth, fostering equitable opportunities and vibrant communities. We offer hybrid work, a supportive culture, and robust benefits, including health insurance, retirement plans, and extensive wellness programs. Make a tangible impact and shape New Jersey's future with innovative economic development at NJEDA.

 

Job Overview

• The Deputy Chief of Staff (DCOS) serves as a top aide assisting the Chief of Staff in managing daily operations, strategic initiatives, and personnel. They act as a high-level manager, facilitating the coordination of specific departments, driving projects to completion, acting as a liaison with stakeholders, and serving as the Chief of Staff’s delegate when needed.

$96,800 - $102,850

 

Note: The NJEDA currently offers a hybrid work schedule for up to 2 days of telecommute work from home. To participate, you will be required to have high speed home internet access and a manager's approval. This program does not supersede the "New Jersey First Act", which requires newly hired NJEDA employees to establish and then maintain, principal residence in the State of New Jersey.

Responsibilities

Duties

Daily Tasks and Responsibilities:

• Operational Management: Ensures the smooth running of the division.
• Strategic Support: Assists the Chief of Staff and other Executive leadership, on behalf of the CEO, in executing policies, managing projects, and facilitating communication between senior leadership and staff.
• Decision-Making & Authority: Deputy Chief of Staff has the authority and responsibility to make decisions on behalf of the Chief of Staff, when required and as delegated by the Chief of Staff.
• Liaison: Communicates with stakeholders, and other departments to ensure alignment with organizational goals.
• People Management: Directly manages 2 support staff members, handles people related duties such as task delegation, attendance approvals, goal setting on behalf of the Chief of Staff.
• Executive Support: Works with Executive and Operating Committees to set agendas, document and track actions and ensure appropriate decisions are made on a timely basis
• Special Projects: Leads specific high-stakes projects or initiatives as assigned by the Chief of Staff.

Projects:

• Leads high-impact/critical projects or initiatives as assigned by the Chief of Staff.

Goals and Objectives:

• Tasked with day-to-day support for the Office of the Chief Executive Officer. This includes, but is not limited to, prep materials for the Authority’s CEO, creation of slide decks, scheduling support, and assistance with the even ethics and travel approval process.
• Assists the Chief of Staff with organization support of the Chief of Staff division. This includes but not limited to drafting documents, proofreading reports, and editing work product and documents such as grant proposals, letters, memos, alerts, news releases, fact sheets, reports.
• Advises the CEO, Chief of Staff, Board of Directors and other senior leadership on program activity , strategic initiatives, and priority projects.
• Tracks and delegates commitments made by the CEO to ensure they are completed within the designated timeframe. Drafts and tracks deliverables from senior leadership meetings, including minutes from Executive Committee.
• Communicates with the Governor’s other cabinet members’ offices as needed
• Engages with external stakeholder on behalf of the Chief of Staff and other senior leaders.
• Must complete annual self-assessment as required
• Performs other duties and special projects, as assigned.

Qualifications

Skills and Qualifications

Technical Skills:

• Demonstrates a thorough knowledge and understanding of EDA programs and services, finance and economic development, public policy and governance
• Knowledge of state government entities and requirements
• Demonstrat
• ed knowledge of financing and incentives in economic and community development
• Experience in legislative/government affairs
• Excellent judgment and creative problem-solving skills, negotiation, and conflict resolution skills.

Soft Skills:

• EDA Leadership Profile
  • Talent Management: Acquires