Project Document Control Coordinator

JOB SUMMARY

Job Profile Summary

We are seeking a meticulous and organized Project Document Control Coordinator to join our team. The ideal candidate will be responsible for managing and overseeing the document control processes and systems within our pipeline projects. This role is crucial in ensuring that all project documents are properly stored, managed, and accessible to the relevant stakeholders. The Document Control Coordinator will work closely with various departments and contractors to ensure that all documentation is accurate, up-to-date, and compliant with industry standards and regulations.

Essential Functions and Responsibilities

• Manage and oversee document control processes and systems for pipeline projects.

• Ensure all project documents are properly stored, managed, and accessible to include digital SharePoint files as well as hard binder copies.

• Work closely with project teams to maintain accurate documentation.

• Ensure compliance with industry standards and regulations.

• Implement and maintain effective document control procedures.

• Train staff on document control processes.

• Monitor and audit document control processes for adherence.

• Coordinate with external stakeholders for document exchange.

• Maintain a document control database.

• Generate reports on document control activities.

• Assist in the preparation of documentation for audits.

• Ensure timely distribution of documents to relevant parties.

• Manage document version control.

• Handle confidential and sensitive information with discretion.

• Resolve any issues related to document control.

• Support project teams with document management needs.

• Ensure proper archiving of documents.

• Develop and update document control policies and procedures.

• Provide administrative support as needed.

Knowledge and Skills:

• Proven experience in document control or a similar role.

• Strong understanding of document control software.

• Excellent organizational skills.

• High level of attention to detail.

• Ability to work under pressure and meet deadlines.

• Strong communication and interpersonal skills.

• Proficiency in Microsoft Office Suite.

• Ability to handle confidential information with discretion.

• Experience with document management systems.

• Knowledge of industry standards and regulations.

• Strong problem-solving skills.

• Ability to train and mentor staff.

• Excellent time management skills.

• Ability to work independently and as part of a team.

• Strong analytical skills.

• Experience in a fast-paced work environment.

• Experience in the pipeline or construction industry

Education

• High School Diploma or GED

Licenses and Certifications

• None required

Strength Factor Rating - Physical Demands/Requirements

• Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Strength Factor Description - Physical Demands/Requirements

• Standing: Remaining on one's feet in an upright position at a work station without moving about (Occasionally)

• Walking: Moving about on foot (Frequently)

• Sitting: Remaining in a seated position (Constantly)

• Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)

• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)

• Climbing: Ladders, Stairs (Occasionally)

• Balancing: Maintaining body equilibrium to prevent falling (Occasionally)

• Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)

• Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)

• Crouching: Bending the body downwa