Human Resources Coordinator

Company Description

Augsburg University has maintained a strong academic reputation defined by excellence in the liberal arts and professional studies since 1869. A safe and welcoming campus in the heart of Minneapolis, Augsburg offers undergraduate and graduate degrees to nearly 3,200 diverse students.

Augsburg’s mission is to educate students to be informed citizens, thoughtful stewards, critical thinkers, and responsible leaders. The Augsburg experience is supported by an engaged community that is committed to intentional diversity in its life and work. An Augsburg education is defined by excellence in the liberal arts and professional studies, guided by the faith and values of the Lutheran church, and shaped by its urban and global settings.

Augsburg invites individuals who share our mission and commitment to intentional diversity, equity, inclusion and belonging to join our community.  In particular, Augsburg invites BIPOC, LGBTQIA+, individuals with disabilities, women, veterans and those from underrepresented or marginalized backgrounds are encouraged to apply. 

Job Description

Summary of Position 

The Human Resources Coordinator provides administrative and operational support to internal and external stakeholders in all areas of the Human Resources department and serves as the primary resource for on-campus student employment.

Primary Responsibilities

• Coordinates and supports the operational and administrative aspects of the Human Resources office.
• Greets and welcomes guests and responds to telephone, in-person, and email inquiries. Triages more complex matters to the appropriate HR team member.
• Supports student employment supervisors in navigating student employment processes, including posting positions,  hiring workflows, hours allocations, and compliance with university policies.  Facilitates student employee orientation.
• Manages all onboarding responsibilities for new student employees; assists with staff and faculty onboarding as needed.
• Processes student employment records and required forms, ensuring compliance with institutional policies and federal, state, and local regulations.
• Serves as a resource for student employment-related inquiries from students and student employment supervisors.
• Coordinates and assists with facilitating bi-weekly new staff orientation.
• Responsible for I-9 completion and verification for new staff, faculty, and student employees.
• Performs simple and complex data entry and reporting in HRIS and other HR databases.
• Manages confidential filing and archiving systems to ensure legal and policy compliance. 

Additional Responsibilities

• Assists with the employment life-cycle, ranging from posting jobs and recruitment support to onboarding and status changes up through termination of employment.
• Provides administrative support to the HR team as needed on a variety of tasks, projects, and initiatives.
• May be assigned as a recruiter for entry-level and service positions.
• Orders office supplies and basic troubleshooting/maintenance of HR office equipment.
• Assists with updating the Human Resources and Student Employment websites.
• All other duties as apparent or assigned by supervisor(s).

Work Environment and Physical Demands

• Typical working environment is an office setting. Sedentary work for long periods of time.
• This position works on-campus Monday - Friday from 8:00am to 4:30pm.
• Working environment has frequent interruptions and walk-in traffic.
• Regular computer and phone use. 
• Lifting of up to 15 pounds on occasion.

Qualifications

Minimum Qualifications

• Bachelor’s degree and two (2) years of relevant administrative experience required, including at least one year of administrative experience working in Human Resources.
• A high-school diploma plus an additional four (4) years of relevant administrative experience may be substituted for a bachelor’s degree.

Preferred Qualifications

• Previous higher education experience and/or experience working with young adults. 
• Previous experience with recruitment processes, such as candidate screening and participating in the interview process.

Knowledge, Skills, Abilities

• Excellent written and interpersonal communication skills.
• Commitment to providing superior customer service.
• Strong problem-solving and critical thinking skills, and exceptional attention to detail and accuracy.
• Demonstrated ability to perform in a fast-paced, rapidly changing environment with multiple competing priorities.
• Ability to handle frequent interruptions.
• Able to take initiati