Administrative Assistant, Disability Support Services
College of Southern MarylandAbout the role
Posting number: FY27-02
Department: Division of Student Excellence and Success
Division: Disability Support Services
Job classification: Administrative Assistant, Disability Support Services
Posting type: Open
Categories: Administration, Administrative Assistant, Clerical & Data Entry, Community Services, Accounting and Finance, IT and Computers, Public Relations, Social Services, Professional, Human Services, Community Development, Customer Service, Records Management, Research, Student Services, Business, Communications, Community and Social Services, Office and Administrative Support, Rehabilitation Services, Audit
Summary
Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) is a two-time Aspen Award-winning institution (top 15% of Community Colleges) with academic programs in over 100 disciplines. CSM is among America’s top 100 producers of Minority Associate Degrees in twenty categories, according to Diverse Issues in Higher Education. CSM offers excellent health insurance benefits; State Retirement Pension plan; wellness programs; Code Green early closure Fridays in the summer; college closure for spring break and several major holidays, including the week between Christmas and New Year; and for several days in March for Spring Break. We are an innovative institution committed to student success and well known for our flexibility to meet student and community needs.The individual in this position manages the DDS office functions and serves as the focal point for contact with students, faculty, other divisions, vendors, and public. Provides callers/visitors with accurate data in response to their requests or directs calls to the appropriate person. Initiates action to obtain needed data and provide advice to callers/visitors. Follows up to ensure customer needs are met. The incumbent assists in all functional areas of the department, as needed: DSS technology, departmental development, HRIS, employee relations, training and development, benefits, compensation, organization development, executive administration, and employment.
Reports to: Director, Disability Support Services
The hiring salary for this position will be from the min to mid-point of the salary range advertised.
This position is open until filled.
Examples of duties
35 % DSS Office Administration- Oversight of the DSS office and serves as the focal point of the department and the first point of contact for Disability Support Services.
- Assist staff in coordinating auxiliary aids and services such as scribes and interpreters for individuals with disabilities at various campuses.
- Responsible for handling and distribution of incoming and outgoing mail including the DSS email inbox communications.
- Coordinates templates for email resources including AIM system, auto-generated emails to students, DSS Interest, WRP reminders, events, and marketing pre-semester campaigns.
- Prepare purchase orders and requisition documentation.
- Responsible for ordering office supplies for the DSS Department including general office and printer supplies for all campuses.
- Assists staff in the planning and coordination of departmental meetings and conferences.
- Contacts Facilities, Security, and the Help Desk with necessary work orders to support the DSS department.
- Updates CSM DSS website page links, basic content updates and forms.
- Supports the Administrative needs of the department staff, types, proofs reports, letters, memos, departmental agendas, and forms.
- Maintains department furniture inventory and prepares transfer of equipment and dispositions of equipment forms.
- Researches additional useful technology for the DSS Department.
25 % Student Support
- Assist in ensuring that all college programs, services and activities are accessible and in compliance with ADAAA, Section 504, Section 508 and all pertinent federal and state laws pertaining to disability.
- May conduct initial prescreening of DSS students and may schedule appointments for Coordinators based on calendar availability.
- Assists in researching textbooks in Alternate Format and other accessible technologies to assist student success.
- Point of Contact for WRP (Workforce Readiness Program) communication of resources, activities, marketing and interview scheduling and processes.
- Directs and deploys Scrib
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