Administrative Assistant - Post-Heart Transplant

General Information

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Work Location: Los Angeles, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 05/05/2025 Salary Range: $29.42 - 42.14 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 24130

Primary Duties and Responsibilities

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Under the direction of the Nurse Manager and the Supervisor, provides administrative support to the Heart/Lung Transplant Program. Responsibilities include but are not limited to:

• Preparation and processing of patient referrals
• Screening of program-related calls
• Scheduling and coordination of outpatient procedures for transplant evaluation
• Preparation and maintenance of patient charges
• Obtaining authorization for patient evaluations and admissions,
• Assisting in outpatient clinic, typing, faxing and maintaining weekly records for Transplant Program

Salary Range: $29.42-$42.14/hourly

Job Qualifications

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Required:

• Skill in prioritizing assignments to complete work in a timely and accurate manner
• Ability to work independently
• Ability to communicate with patients, referring physicians, transplant team members, insurance companies case managers, governmental agencies, hospital staff, and other groups in a professional, diplomatic manner over the telephone and in person 
• Ability to abstract medical information accurately from patient file
• Working knowledge of resources within outpatient and an acute care medical center with commensurate ability to refer individuals to appropriate departments
• Knowledge of medical terminology
• Demonstrated skill in operating a PC and laser printer to quickly and accurately prepare, type and distribute forms, correspondence, and schedules
• Demonstrated skill in routine data entry
• Demonstrated skill in operating copy machine, and other standard office equipment
• Ability to work with and maintain confidential patient information
• Previous experience in a health care setting working with health care professionals and patients

Preferred:

• Familiarity with Microsoft Word, Excel and Access
•  Knowledge of UCLA Medical Center policy and procedures

As a condition of employment, the final candidate who accepts a conditional offer of employment will be requi