Payroll Assistant

What We Offer 

• The initial compensation for this position ranges from $21.86 to $26.89 an hour.
• Salary is dependent on commensurate experience above the minimum qualifications for the role and internal equity considerations. 
• The salary may also vary if you reside in a different location than the location posted.    

Benefits We Offer   

• Benefits eligibility starts on day ONE!   
• We Offer Comprehensive Medical, Dental & Vision benefits, Voluntary Life Insurance, Flex Spending, Health Savings Account, EAP, and more!    
• Employer Paid Long-Term Disability & Basic Life Insurance 
• 401K Employer Match up to 3.5% 
• Competitive Time Off Plans (may vary by employment status) 
• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve. 

 

Who We Are 

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults. 

Who We Serve 

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.  

JOB SUMMARY

Works within the vision, mission and philosophy of the agency. Is responsible for compiling payroll data to maintain payroll records and ensure that employees are paid accurately.

RESPONSIBILITIES AND DUTIES

1. Processes semi-monthly payroll for the agency.

2. Processes new hire employee data. 

3. Prepares Payroll Distribution List for each payroll, distributes checks by locations.

4. Prepares manual payroll checks on an as-needed basis.

5. Responds to employee payroll-related inquiries

6. Supports employees with password reset, and time sheet issues.

7. Files payroll documentation into employee folders.

8. Prepares monthly Payroll accrued for Exempt, Non-exempt, and Journal Entry for Payroll Supervisor review.

9. Supports audits and subpoenas as needed. 

10. Performs other responsibilities, as assigned, to support department and business needs.

JOB SPECIFIC COMPETENCIES

• Ensures Data Accuracy

• Works Independently

• Detail Oriented

• Encouraging Customer Focus

• Cross Cultural Sensitivity

CORE ABILITIES

Ability to: 

• Maintain work with people  from diverse cultural, ethnic, and economic groups

• Maintain flexibility and willingness to take on new tasks

• Maintain demonstrated work ethic in an environment that promotes compassion, service, and social justice.

• Maintain commitment and support for organizational initiatives

• Resource allocation and utilization.

• Train and instruct.

• Quality assurance and troubleshoot.

• Research, plan, monitor and implement.  

• Persuade and negotiate.

• Create, innovate, prioritize and reorganize.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

MINIMUM EDUCATION AND/OR EXPERIENCE

• High School Diploma or GED.

• Minimum of two (2) years payroll experience.

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Equal Opportunity Employer 

We will consider for employment qualified Applicants with Criminal Histories in a manner consistent with ordinance 184652 Sec.189.04 (a) and San Francisco Police Code, Article 49. Section 4905.