DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

ADMINISTRATIVE ASSISTANT 2

Job Location:

Division of Developmental Disabilities (DDD)
1789 West Jefferson Street, Phoenix, Arizona 85007

Posting Details:

Salary: $33,700 - $36,700 

Grade: 15

Closing Date: December 18, 2025

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 2. This position provides administrative support to the Language Access Program. Under the supervision of the Language Services Supervisor, this position will provide support to the internal language services team. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Coordinates specialized administrative work to support the Language Services Supervisor. Note-taking of meeting minutes. Organizes meeting agendas and manage calendars.
• Reviews, reads and researches materials and reports. Report preparation. Assist with formatting outgoing correspondence, letters and memos. Organizes and maintains a shared electronic filing system.
• Communicates and coordinates with other DDD units, external stakeholders and vendors as instructed. Uses computer software to create and manage databases, spreadsheets, and reports.

Knowledge, Skills & Abilities (KSAs):

Knowledge in:

• Time management principles and techniques
• Proper English usage, spelling and vocabulary, and telephone etiquette
• Principles and techniques of administrative support functions, such as scheduling, routine email, letter, and memo composition, etc.
• Basic program rules, regulations, and operational procedures.

Skills In:

• Oral and written communication; note-taking and composing meeting minutes
• Organize and maintain a file system, strong customer service skills
• Interpersonal relation skills as it relates to in-person and phone contact, and via email
• Computer skills including advanced use of Google Workspace, Adobe Acrobat, etc.

Ability to:

• Plan, coordinate, analyze and establish priorities
• Work with diverse groups of individuals
• Multi-task, take initiative, and problem solve 
• Assure confidentiality of work-related matters
• Work with minimal supervision
• Deal with the public with tactfulness and accuracy
• Learn and apply procedures

Selective Preference(s):

The ideal candidate for this position will have:

• Two years responsible administrative experience or an equivalent combination of education, training, and experience.