Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M University Health Science Center

Department

SOM Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.   

What we want 

The Business Coordinator III, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision.

What you need to know

Salary: Will be commensurate based on the selected hire’s education and experience.  

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.  

Qualifications

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.

• Four years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

• Proficient in Microsoft Excel, Word, PowerPoint, and Outlook and Video Conferencing Applications.

• Experience working in a University setting

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

Responsibilities

Financial Oversight and Budget Management

• Coordinates and reviews monthly and annual financial reports.

• Prepares, reviews, and audits reconciliations of accounts.

• Develops, monitors, and reports budget activity.

• Coordinates the departmental annual fiscal year closing activities.

• Proposes solutions to complex financial problems.

• Develops complex financial and statistical analyses and summary reports.

• Fulfills mandatory quarterly and annual reporting of accounts receivables.

Purchasing and Financial Transaction Management

• Oversees accounts payable and account maintenance duties such as auditing, reviewing, and receiving vouchers and requisitions.

• Coordinates individual reimbursements to faculty, staff, visitors, and students for out-of-pocket purchases.

• Ensures department credit card purchase requests follow state purchasing guidelines.

• Assists with the inventory process related to purchasing.

• Coordinates the review and approval of requisitions and invoices in AggieBuy.

• Oversees reconciliation of expense reports in Concur for purchasing and travel.

• Coordinates the processing of DBRs, PCTs, and budget transfers.