Part-Time Administrative Assistant

Description

Position Title: Part-Time Administrative Assistant 

Reports to: Operations Manager

Location: Washington, D.C.

Employment Status: Part-Time (two (2) to three (3) days per week for eight (8) hours per day)

FLSA Status: Non-Exempt

Position Summary: Aldevra is currently seeking a qualified Administrative Assistant to support the U.S. Election Assistance Commission (EAC) in Washington, DC. The Administrative Assistant is the primary contact person responsible for customer service to internal and external partners and other EAC OIG stakeholders. The Administrative Assistant is responsible for coordinating information on a timely basis and in a professional manner.   The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality).

DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Handle phone calls, emails, messages, visitor access, schedule appointments and meetings, maintain calendars, arrange conference rooms, and ensure attendees have necessary materials.
• Update handbooks, procedures, contact lists, rosters, and schedules (leave, travel, training).
• Use computer applications to create trackers, charts, and formatted documents, ensuring consistency and proofreading before approval.
• Receive, screen, draft responses, distribute incoming mail, prepare outgoing mail ensuring accuracy and compliance with formats.
• Plan and implement travel for staff, including accounts, cost estimates, reservations, authorizations, vouchers, and schedules.
• Help draft and upload procurement documents, process requisitions, order, receive, and track office supplies and equipment.
• Log and respond to routine hotline complaints following policy.
• All other duties as assigned.

About Us

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include:

• Foodservice Equipment Reports 2024 Top Dealer
• VETS Indexes 5-Star Employer for 2024 Employer Awards
• Foodservice Equipment & Supplies magazine 2024 Distribution Giants list
• Great Expectations Award for Outstanding Growth in 2023
• Strata GPO Top 10 Dealer
• RATIONAL 2024 Premium Partner Award
• Great Place to Work®
• 2024 Military Friendly® Employer Gold designation
• 2023 HIRE Vets Medallion Award
• ENERGY STAR® Partner
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911

Learn more about us at aldevra.com.

Requirements

Security Requirements:

• Must be able to maintain government issued badge.
• The selected candidate agrees to obtain a completed investigation at a Moderate Risk (Non-Critical Sensitive, also called Tier 2, T2, or TS2), which is a Moderate Background Investigation (MBI). 

This position requires passing an extensive background check.

Qualifications:

• High school diploma or GED required.
• A minimum of five (5) years of administrative or secretarial work experience is required. It is preferred that two (2) of the five (5) years of experience be in related work with a U.S. Government Agency.
• Contract support experience preferred.
• Skill in writing and editing documents. 
• Exceptional interpersonal skills
• Program support experience in the areas of calendar and schedule management, reporting and communications management, information management, office management, and travel expertise. 
• Ability to work independently. 
• Requires a general knowledge of office processes, procedures, and practices in conjunction with knowledge of reception, and clerical skills and an ability to apply these