DOS - DOCUMENT SPECIALIST - 45000706

Requisition No: 840702 

Agency: Department of State

Working Title: DOS - DOCUMENT SPECIALIST - 45000706

 Pay Plan: Career Service

Position Number: 45000706 

Salary:  $33,760.00 annually 

Posting Closing Date: 11/07/2024 

Total Compensation Estimator Tool

Department of State

Document Specialist

Division of Corporations

Bureau of Commercial Information Services

 

Open Competitive

 

Minimum Qualifications:

• High School Diploma or equivalent. 
• Ability to lift up to 30 pounds.

 

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

 

Duties and Responsibilities:

• Pick up processed documents from sections to prep for scanning.
• Prepare batched documents for scanning.
• Scans documents on image scanner.
• Inspects images as documents are scanned for quality assurance.
• Make corrections as necessary. 
• Executes an application program in the database to generate a bar-coded batch cover page. 
• Generate production schedules. 
• Operates computer peripheral hardware for production and production control.
• Opens and reviews incoming mail. 
• Assembles documents for validation and image production.
• Examine documents to determine what categories in the database to input fees. 
• Assists in research of records and tracking of documents to ensure quality control. 
• Validates documents with validation number and document tracking number.
• Maintains document log. 
• Batches checks and forwards them to the Fiscal Office for deposit.
• Opens and reviews all incoming mail. 
• Assembles documents for validation and image production. 
• Attaches checks to documents ensuring proper fees have been submitted.
• Batches documents based on type of filings/action, filing fee, and volume of documents.
• Answers incoming Division calls to assist the public with filing information as needed.   

Knowledge/Skills/Abilities:

• Knowledge of various Division of Corporations filing types and fees.
• Skilled in the operation of validation and/or scanning equipment.

 

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

 

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

 

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring autho