Administrative Assistant I

Job Posting Title

Administrative Assistant I

Agency

266 OKLA. EDUC. TELEVISION AUTH.

Supervisory Organization

Educational Television Auth

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$34,000 - $44,000 per year

Job Description

The Oklahoma Educational Television Authority (OETA) is seeking a highly organized and detail-oriented full-time Administrative Assistant in Oklahoma City. The ideal candidate will be proficient in office technology, possess strong communication skills, and be adept at managing multiple tasks efficiently in a dynamic environment.

RESPONSIBILITIES:

Front Desk and Communication Management:

•  Greet and welcome a diverse range of visitors, including OETA viewers and members, board members, program guests (news, art, history), and high-profile guests such as political representatives.

• Manage and screen incoming telephone calls, providing information, answering inquiries, or directing callers to the appropriate staff.

Document and Information Management:

• Establish and maintain organized paper and electronic filing systems for records, correspondence, and other materials.

• Open, sort, and distribute incoming mail; prepare and send out routine outgoing correspondence.

• Initiate and handle correspondence requiring knowledge of agency or program procedures and policies.

Office Operations and Support:

• Operate and maintain standard office equipment, including fax machines, copiers, and computers, effectively utilizing switchboard phone systems.

• Utilize Microsoft Office applications (word processing, database management) and specialized OETA/PBS platforms for daily tasks.

• Coordinate and oversee overnight deliveries of varying sizes and complexities via services like UPS and FedEx.

• Edit documents and reports; examine and verify reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements.

• Resolve discrepancies in documents and refer complex discrepancies to appropriate staff.

Team Collaboration:

• Assist the Tulsa office when needed.

• Actively participate in departmental and cross-functional projects as a collaborative team member.

Perform other duties as assigned.

Qualifications:

• Three years of education or experience in clerical office work or an equivalent combination of education and experience.

• Knowledge of MS Office products such as Word, Excel, and Outlook.

• Adept at handling incoming calls on a multi-line phone system.

• Experience with database entry.

• Proven ability to effectively prioritize multiple tasks and manage fluctuating workloads.

• Excellent grammar, spelling, and punctuation for written correspondence, and clear, concise verbal communication for phone calls and in-person interactions.

• A strong commitment to providing excellent service to internal staff, external visitors, and callers, with a patient and helpful demeanor.

• Proven ability to handle sensitive information with utmost discretion and maintain confidentiality.

• Strong active listening skills with the ability to understand and address inquiries effectively.

• Resourceful problem-solver with the ability to research and find solutions independently.

Preferred Qualifications (Desirable, but not mandatory):

• Experience in a Media or Broadcast Environment: Prior experience in a similar industry would provide an understanding of the unique operational aspects and terminology.

• Familiarity with Public Broadcasting: Knowledge of OETA's mission or public broadcasting in general.

COMPENSATION

Salary $34,000–$44,000 per year. A generous benefits package, including health, leave, retirement, plus much more, is included.

OETA IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.

Equal Opportunity Employment