Executive Business Administrator | Microsoft AI

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Job Description

Overview: Are you passionate about being at the forefront of the exciting AI evolution at Microsoft? Do you thrive in a fast-paced and dynamic work environment? If you are a business support professional, we’d like to learn more about you. Microsoft AI is seeking an experienced Executive Business Administrator to support the Vice President of Engineering, who is dedicated to advancing Copilot and other consumer AI products and research.  
As an Executive Business Administrator, you will effectively manage a high and time-sensitive workload, work independently, and deal with ambiguity. You will have a passion for making managers and organizations great, possess the ability to set priorities, handle multiple time-critical tasks simultaneously, and run the team in a structured way.  
At Microsoft, our mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.  
By applying to this U.S. Mountain View, CA position, you are required to be local to the San Francisco area and in office 3 days a week.  Responsibilities: 

• Provide complex administrative support for the Vice President (VP), including calendar management with attention to detail, accuracy, and timeliness.  
• Create, build, and manage the annual rhythm of business (ROB) with executive leader(s) and Chief of Staff. Prepare team for ROB cadence and helps to manage workloads across multiple ROBs/orchestration across multiple ROBs.  
• Effectively lead and support the business administrators within Microsoft AI rolling up to this leader while working collaboratively with the other business administrators Microsoft.  
• Manage domestic and international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries. 
• Process expense reports in a timely manner, as well as interim approve their Directs’ expense reports. 
• Manage end-to-end logistics for VP’s team meetings and offsites, which include meeting logistics (booking space, catering, etc.), and material preparation. 
• Develop a deep knowledge of the overall business group strategy, as well as company policy, and act as an information resource to the business group. 
• Anticipate and remove administrative roadblocks and make timely decisions across the business group. 
• Budget management, including creating Purchase Orders, and tracking spend in partnership with the Chief of Staff.  
• Support space management and planning, maintain team aliases, procure goods and services using internal tools, and other administrative projects assigned. 
• Balance multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable. 
• Additional Team projects as needed. 
• Embody our Culture and Values. 

  Qualifications: Required Qualifications:  

• 5 years of experience providing Administrative or Business Support for a manager in a fast-paced environment, with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management. 
• 5 years of experience with project or office management including budget management, calendaring, and understanding of the business to help the decision-making process. 
• 5 years of experience with Microsoft products including Outlook, PowerPoint, Word, Excel, and Windows. 

 Preferred Qualifications:  

• Adaptable in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally. 
• Able to work confidentially with highly sensitive material and information with discretion. 
• Able to learn new internal systems and become comfortable with new technologies. 

 Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $28.46 - $48.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $39.76 - $55.67 per hour.  Certain roles may be eligible for b