Coordinator, Business Operations

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Coordinator, Business Operations provides comprehensive administrative support for the SVP, Business Operations & Strategy, aides in project management area, and performs production assistant duties for Tentpoles and Specials.

Responsibilities

• Provides administrative assistance to SVP and other members of the team when required
• Effectively prioritize meeting, conference calls and videoconference requests based on importance and schedule accordingly
• Ensure email, phone calls and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency
• Performs general duties, including general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering office supplies and managing all subscriptions
• Arranges domestic and international travel
• Assists with internal communications as well as communications with clients
• Processes, tracks and reconciles department invoices
• Executes special projects and assignments as directed, specifically dealing with administrative functions and the coordination of events [e.g., arrange catering, coordinate location, etc.]
• Coordinates participation of Corporate and Network events
• Support Business Ops project manager with the preparation of presentations, data gathering, metric reports, dashboards, and other business needs in connection with assigned projects
• Perform production assistant duties for Tentpole and Specials productions (Music Award shows, Miss Universe, Holiday Specials)
• Responsible for coordinating VIP guest list for music awards shows and other production events
• Provide Talent Relations team support with talent travel logistics when required
• Daily monitoring of Telemundo viewer hotline
• Effectively interfaces with all levels of employees, customers and external constituents
• Other duties as assigned

Qualifications

Basic Requirements:

• Bachelor’s degree and a minimum of 2 years of prior administrative experience, at executive assistant or comparable level, or an equivalent combination of education and experience.
• Minimum of 1 year experience in any form of media industry
• Excellent computer skills and proficiency with all Microsoft Office applications, especially PowerPoint and Excel; demonstrated expertise utilizing Excel pivot tables and advanced features (such as VLOOKUPs and other formulas) to provide reporting and summarize data sets
  Strong analytical skills, with the ability to manipulate, summarize and present data in a cohesive manner
• Exhibits strong documentary organizational skills
• Fully bilingual: ability to read, write and speak clearly in English and Spanish
• Demonstrated ability to multitask in a fast paced, dead-line driven environment
• Demonstrated ability using discretionary judgment in the handling of written correspondence and written/verbal communications
• Strong executive presence, presentation and communication skills
• Strong organizational skills and the ability to manage electronic filing systems
• Demonstrated ability to maintain a high level of confidentiality

Desired Characteristics:

• Superior organizational and administrative skills with the ability to multi-task and prioritize work as required
• Ability to successfully manage multiple projects in a fast paced, dead-line driven environment
• Attention to detail and demonstrated initiative, with ability to follow through without supervision
• Experience with MS Project and Visio
• Previous experience in media, creative, or technology fields
• Must demonstrate good judgment
• Must be proactive and able to prioritize