Jobs and Careers

Sr. Production Coordinator

United States, United StatesRemotefull_timeVerifiedPosted 3 Mar 2026

💰 $73,945/yr($65,000/yr – $73,945/yr)

About the role

SENIOR COORDINATOR

Job Title: Senior CoordinatorGroup/Team: ProductionReports to: Chief Experiential Officer, Executive Producer, and ProducerLocation: RemoteEmployment Type: Fulltime, SalariedTravel Requirements: up to 30% of time, passport requiredWHO WE ARE
MAS relentlessly pursues innovations and solutions that WOW to make lasting impressions for your brand. It’s the carefully considered colorful stage, content that teases new products and delights the viewer, that virtual platform that makes you feel like you are in the room together, and a customized pizza arriving at your door just in time for the show (seriously). We are obsessed with delivering MORE impactful and MORE magical moments that drop jaws, leave guests ecstatic, and give your brand the spotlight it deserves. WHAT WE ARE LOOKING FOR
The Sr. Coordinator assists and reports directly to the Producer by sourcing, scheduling and organizing for upcoming events. The Sr. Coordinator will be responsible for assisting event teams in all aspects of event management by serving as support staff onevents of all sizes. Events assigned may include conferences, trade shows, dinners, corporate galas, and incentive programs as examples. This position will work directly on all events, coordinating specific pieces as assigned by the event lead. Event pieces may include handling transportation, meeting room bookings, food and beverage, or talent management. This position will also lead small scale events with limited supervision. This is a client-facing role, and will have client contact primarily during meetings and through event leads. YOU SHOULD HAVE

At least 3-5 years of experience managing events
Understand event industry norms such as:

Venue contracting – the overall process, including concessions
Housing – room blocks, shoulder dates, cumulative blocks, and attrition
Catering – food and beverage minimums

Budget and financial tracking experience
Strong computer and technology skills, especially Excel, Outlook, and Word
Ability to take initiative to learn and produce high quality work
Onsite team management experience
Ability to collaborate with others and work well on a team
Display a positive attitude in all interactions with internal and external customers
Flexibility and willingness to assist colleagues with projects and tasks outside of job requirements
Bachelor’s degree is preferred

ESSENTIAL RESPONSIBILITIES

Managing specific event components including transportation, meeting room bookings, food and beverage, and talent management.
Overseeing venue contracting processes, including managing concessions.
Managing event housing logistics, including room blocks, shoulder dates, cumulative blocks, and attrition.
Handling catering logistics and managing food and beverage minimums
Actively participate in creative event ideation and continue look and feel of creative deck shared by creative/art directors
Oversee and manage PAs, BAs and Registration Staff. Delegate their responsibilities, assign their locations.
Source props/décor per creative’s directions and track costs, also manages the internal sourcing decks.
Draft and edit debriefs from weekly/monthly client calls
Update documentation for Producer as needed, including timelines, PA grids, production schedule, graphics grid, décor/prop purchase grid, contact sheet, deliverables grid, etc.
Undertake venue searches and serve as liaison between team and venue
Research possible event vendors, such as caterers, artists, DJs, florists, designers, etc as requested, and provide a comprehensive summary in deck format.
Book travel and accommodations for event staff.
Responsible for sharing a clear inventory of all purchased items being sent to MAS storage, and updating existing MAS inventory with any new items added post event. Track packages and manage purchase returns and credit card/store credits.
Assist Producer/Exec. Producer with budget tracking/management and fiscally reconciling projects.
Collect and process invoices post-production.