Facility Administrative Assistant

Who we are

For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.

Our Vision

Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.

Our Business

Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.

Our Value

Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world’s largest organizations to reimagine waste management for a smarter, more sustainable world.

All that we’re missing is you.  Apply today!

About the role

Job Description

We are searching for a responsible Facility Administrative Assistant to join our Reworld Niagara team. Responsibilities will include providing a full range of support to members of management and employee personnel, along with assisting in daily office needs and managing our company's general administrative activities. The desired candidate will interact with outside contracting agencies and other organizations, and assist with trade correspondence, research and reports and other document preparation.
 

Key responsibilities, deliverables and expectations:

• Administrative support such as ordering supplies, sending and distribution of mail/UPS/FEDEX packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements

• Answering and directing all Plant telephone calls, greeting and directing visitors, handling deliveries/pick-ups, maintaining sign-in logbook

• Update excel spreadsheets, reports and binders for management including operations, safety, and environmental, as well as assisting with special projects

• Coordinate and communicate meetings and events such as tours, training, meetings, luncheons, and company parties. This requires the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events  

• Maintain facility documents and offsite storage in accordance with the document retention policy 

• Maintain office supplies including ordering, inventory, and organizing  

• Basic accounting/purchasing duties (AR, data entry)  

• Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training 

• Support business functions including the scale system, contracts, municipal customer databases, special waste billing, reports and other business support 

• Maintains all technical information including work instructions, technical manuals, engineering data sheets and quote forms. (i.e.: labor contractor hours and orientations – monthly etc.)

• Responsible for gathering data and submitting monthly report for the Facility.

• Coordinates Manager’s schedule and makes appointments.

• Makes copies of correspondence or other printed material.

• Transfers information into established templates and assists with document creation as necessary.

• Maintains the electronic bulletin board for the Facility.

• HR Administrative tasks, as needed

• To be considered for this position, the individual must have at least three years' experience in administrative support along with a High School/GED diploma, Associates degree preferred. The position requires excellent communication and interpersonal skills. Candidate must be a self-starter with an eagerness to learn, strong attention to detail, ability to multi-task and be team oriented.

In addition to salary, this role is eligible for benefits. The benefits would include medical, prescription drug, vision, and dental plans; 401(k) plan; paid parental leave; paid time off; and paid holidays.

Additional details are available at https://www.reworldwaste.com/careers/benefits.

For additional information, refer to the Pay Transparency section below.