Accounting Associate (Hybrid)

Overview

At Houston Methodist, the Accounting Associate position is responsible for preparing monthly journal entries and monthly account reconciliations. Activities include providing assistance to auditors and accountants while performing accounting, administrative and bookkeeping duties.

Houston Methodist Standard

PATIENT AGE GROUP(S) AND POPULATION(S) SERVEDRefer to departmental "Scope of Service" and "Provision of Care" plans, as applicable, for description of primary age groups and populations served by this job for the respective HM entity.

HOUSTON METHODIST EXPERIENCE EXPECTATIONS

• Provide personalized care and service by consistently demonstrating our I CARE values:
  • INTEGRITY: We are honest and ethical in all we say and do.
  • COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.
  • ACCOUNTABILITY: We hold ourselves accountable for all our actions.
  • RESPECT: We treat every individual as a person of worth, dignity, and value.
  • EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.

• Practices the Caring and Serving Model

• Delivers personalized service using HM Service Standards

• Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words)

• Intentionally collaborates with other healthcare professionals involved in patients/customers or employees' experiential journeys to ensure strong communication, ease of access to information, and a seamless experience.

• Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job

• Displays cultural humility, diversity, equity and inclusion principles

• Actively supports the organization's vision, fulfills the mission and abides by the I CARE values

Responsibilities

PEOPLE ESSENTIAL FUNCTIONS

• Communicates in an active, positive, effective manner with all team members and staff throughout the organization as well as its vendors.

• Contributes to teamwork by consistently offering assistance and responding in a positive, timely manner to requests for assistance.

SERVICE ESSENTIAL FUNCTIONS

• Coordinates the legal fee invoice and payment process.

• Creates and closes departments in the ERP system, as approved by the applicable Directors of Finance.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Protects organization value by keeping information confidential; cautioning others regarding potential breaches.

• Improves job knowledge by attending training sessions, staying up-to-date on changes to department procedures and processes in order to effectively back up team members as needed.

• Collaborates with team members to analyze and problem solve system or workflow challenges.

FINANCE ESSENTIAL FUNCTIONS

• Records monthly close journal entries.

• Performs monthly account reconciliations.

• Assigns ID numbers for capital requisitions and capital AFEs (Authorization for Expenditure).

• Uploads capital budget for requisitions and AFEs.

• Performs capital project closeouts and asset transfers.

• Updates asset registers.

• Processes certain non-po vouchers (i.e., HM legal fees, other third-party invoices) for payment.

• Independently manages time effectively and prioritizes daily tasks. Minimizes incidental overtime.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Makes suggestions for improvement to processes or procedures to department leadership.

• Proactively manages own professional development. Completes My Development Plan (MDP).

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

Qualifications

EDUCATION

• High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

WORK EXPERIENCE

• Two years of experience in an accounts payable, accounts receivable or reconciliation role

License/Certification

LICENSES AND CERTIFICATIONS - REQUIRED

• N/A

KSA/ Supplemental Data

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrates the skills and competencies necess