Administrative Asociate 3-Admin College of Pharmacy

Market Range: 06   

Hiring Salary: $19.67/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:  The Administrative Associate 3 provides a wide range of complex administrative and clerical support to the Dean of the College of Pharmacy, Associate Dean for Strategic Initiatives and Operations, Student Affairs, Academic Affairs and the Assistant Dean for Administration. This position supports the Dean's Office Suite and provides exceptional customer services to the faculty, staff, students, and guests of the Dean's Office, College, and Campus.

DUTIES AND RESPONSIBILITIES: 

1. Monitors budget including tracking account expenditures and assisting with monthly report generation.
2. Coordinates with department administrators and faculty/PI to ensure accounts are approved and reconciled within University Policy.
3. Greets and assists faculty, staff, students, and guests entering the Dean’s Office Suite.
4. Answers multi-line phone daily; manages phone calls for Associate Deans of Student and Academic Affairs and assists in maintaining calendars and arranging meetings.
5. Performs a wide variety of documents which are sometimes confidential in nature; including data entry, drafting, editing, revising, and printing letters, spreadsheets, reports, and other materials.
6. Prepares and enters travel authorizations and reimbursements in IRIS for office personnel and students.
7. Process vouchers, invoices, accounts payable/receivables including procurement card purchasing and reconciliation according to University policy.
8. Assists other offices in the Dean's Suite including the Offices of Student and Academic Affairs.
9. Acts as liaison between the students and administrative staff.
10. Assists with acquiring articles from journals, books and other material for faculty use in teaching
11. Performs other duties as required.

MINIMUM REQUIREMENTS:  

 EDUCATION:  High School Diploma or GED. (TRANSCRIPT REQUIRED)

 EXPERIENCE: Four (4) years of administrative experience; OR Associate’s Degree and two (2) years of administrative experience; OR Bachelor’s Degree in lieu of experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency with Microsoft Office suite.
• Ability to type 30 wpm.
• Ability to maintain confidentiality.
• Ability to communicate professionally and effectively in person and on the phone with people of different backgrounds and nationalities.
• Ability to work without supervision; is a self-starter.
• Knowledge in the following software types: Word Processing, Excel, presentation, and database.
• Excellent communication skills (written and oral). 
• Ability to be personable, patient, and multi-task.

WORK SCHEDULE: This position may occasionally be requir