Data Analytics Specialist - Hybrid

Data Analytics Specialist - Hybrid

AVP Budget and Business Ops

 

Sponsorship for Work authorization is not available for this position.

Job Summary

The Data Analytics Specialist is responsible for coordinating the timely completion of data analysis activities and serves as the department's liaison to other purchasing units, the Office of Procurement Diversity, and other System units. The Data Analytics Specialist is also responsible for contract administration.

Duties & Responsibilities

• 1. Coordinate the completion of data analytic reports:
  a. Assist in the assignment of analytics report requests
  b. Assist in defining report requirements
  c. Request inputs from key stakeholders
  d. Conduct research to aid in the completion of reports
  e. Manage calendar of deliverables
  f. Distribute completed reports to applicable constituents
  g. Maintain a library of completed/final reports
• 2. Serve as a liaison to other purchasing units, IPHEC, Office of Procurement Diversity, and other System units.
  a. Meet periodically with each purchasing office to identify upcoming data analysis needs
  b. Identify recurring reporting needs across the four purchasing units
  c. Provide training on self-service analytics tools (e.g., Tableau)
  d. Assist in the identification of potential strategic procurement opportunities
  e. Review, benchmark, and create cost-benefit analyses of contract pricing against other universities, consortia, or other contracts available to the System.
• 3. Administer contracts:
  a. Serve as the main point of contact for contractual issues that arise during the term of a contract
  b. Monitor contractual agreements for continued compliance with the Illinois Procurement Code (30 ILCS 500/) and the Administrative Code (Title 44, Part 4)
  c. Provide technical assistance to vendors to resolve deficiencies affecting the administration of contracts
  d. Identify areas of spend off of contractual agreements and establish plans to address non-use of contractual agreements
  e. Manage implementation and transition plans for new contractual agreements between the System and new vendors
  f. Create and route communications describing the terms of new agreements
  g. Present information about new agreements to the other purchasing units and key stakeholders
  h. Facilitate and test e-procurement catalog implementations
  i. Manage the expiration or termination of contractual agreements
  j. Create and distribute communications to end-users and key stakeholders when a contractual agreement is expiring or terminating
  k. Identify areas where additional supplier diversity goals may be achieved
  l. Address any outstanding deliverables or payment issues under the expiring/terminated agreement
  m. Conduct ongoing vendor performance review meetings based on contractual agreement
  n. Construct plans to mitigate contractual issues which have arisen throughout the term of the contract, including the development of supplier management plans as needed
  o. Identify new products available from catalog suppliers
  p. Receive, track, and audit contractual agreement incentive payments
• 4. Perform other assigned duties appropriate for the position of Data Analytics Project Coordinator.

Minimum Qualifications

1. Bachelor's degree in business administration, management, or a field related to the position.

2. Two (2) years of professional business, financial, and/or managerial work experience.

(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications

Preferred:
1. Two (2) years of professional business, financial, and/or managerial work experience in an area such as procurement or supply chains.
2. CPPO Certification
3. CPPB Certification
4. CPSM Certification

Knowledge, Skills and Abilities

• Ability to work independently, multitask, and prioritize work assignments to produce accurate, detail-oriented work while meeting stringent deadlines.
• Knowledge of the Illinois Procurement Code (30 ILCS 500/) and the Administrative Code (Title 44, Part 4) in relation to the procurement bidding and contract processes is desirable.
• Proficiency with Microsoft Office programs (including Word, Excel, Access, and Outlook), Internet Explorer, Skype for Business and familiarity with procurement documents, spreadsheets, presentations, and database software.
• Strong verbal and written communication skills to effectively present information and respond to colleagues and others seeking guidance and/or clarification about departmental operations and services.
• Ability