Bank Reconciliation Accountant

Department

Office of the Controller

Position Summary

This position is responsible for managing the University’s cash to ensure appropriate cash flow, while maximizing interest earnings. Furthermore this position exists to provide accounting support to the Accounting Services Department, Bursar’s Office and Payroll Department by reconciling the external bank accounts and payroll clearing accounts used by the University. This position also serves as a liaison with bank management,
 bank customers, and the University’s specialized departments (Accounts Receivable, Accounts Payable and Payroll). This position also exists to manage related open records requests and comply with the State’s unclaimed property requirements via quarterly escheat entries, due diligence reporting, and conducting an annual asset transfer to the state. This position also exists to research and prepare necessary entries between the University’s and State system.

Duties/Responsibilities

• 35%-Reconciles bank accounts that issue disbursements for the Accounts Payable, Student Accounts, and Payroll departments. Reconciles accounts that handle all receipts, i.e. cash, credit card, wires. Reconciles hotel bank accounts.

• 15%-Audit all petty cash/change fund accounts and Gift Cards, etc. on hand for the University. Verifies authenticity of all requests to update/enroll in ACH/Direct Deposit with current vendors.

• 10%-Reconciles Payroll Liability accounts. Conducts research on these accounts resolving discrepancies and making/coordinating any necessary entries.

• 10%- Performs Cash Management duties for all bank accounts. Checks and records monthly bank interest, service charges, analyzes the Service Analysis Statements from the bank to see if any service changes can be made to reduce charges. Work with Credit card provider to accrue and collect rebate earnings.

• 10%- Downloads paid check files from the bank every month. Download daily bank activity to review the account balances as well as monitor the activity for errors, fraud or other questionable activity. Draw down cash from State Treasury to cover for the checks issued by Student Accounts, Accounts Payable, and Payroll and wire cash to the State Treasury to maximize the earned interest. Research and determine the status of checks for propriety of stop payments. Upload void information to bank.

• 10%- Review and determine status of stale dated checks; audit and assemble necessary documentation, send notification to payee and make necessary entries to Workday Finance system. Verify the payee’s addresses before emailing letters informing the payees of uncashed checks. Work with Students Accounts office to determine if a particular check needs to be voided on the AR system instead of escheating. Maintain a worksheet of all escheated checks and transfer assets to the State Treasury after a full reconciliation of the escheat accounts.

• 5%- Sends and receives bank balance year end confirmation letters, researches and answers questions presented by the auditors regarding bank reconciliation, voids, escheats, interest etc, record necessary year end closing entries. Prepare exhibits relating to cash and investments.

• 5%- Perform the duties of the Fixed Asset Accountant in their absence.

Required Qualifications                    

Professional accounting experience

Experience using Workday

Reconciliation experience.

Microsoft Office experience, particularly Excel.

Knowledge or experience using the States CORE Finance System.

Preferred Qualifications                   

Experience keeping accurate financial records.

Experience with Higher education cash management

Knowledge of state and federal financial policies and regulations to maintain compliance.

Knowledge or experience using the States CORE Finance System.

The ideal candidate must have an ability to multitask and work well under pressure.

Schedule Information
Full-time, 40 hours per week
Exempt
Days of the Week:  Mon – Fri
Evenings and Weekend Work: As needed
Schedule: Hybrid schedule available
Travel: Rarely

Salary for Announcement
Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a