Business Support Specialist

Responsibilities:

• Organize and maintain digital files and documents
  

• Format and brand documents
  

• Manage and organize Google Drive content, including rebranding materials
  

• Organize and manage project management program (ClickUp)
  

• Respond to client emails and handle basic inquiries
  

• Assist with data entry and spreadsheet management using Excel
  

• Creating daily agendas 
  

• During meetings take notes and create necessary tasks in ClickUp
  

• Prepare Podcast episodes for the editor
  

• Confirmation emails
  

• Data entry
  

• Support the team with various administrative tasks as needed
  

Requirements:

• Excellent communication skills with professional phone etiquette
  

• Proficiency in Google Workspace (Google Drive, Docs, Sheets)
  

• Strong Microsoft Excel or Google Sheets skills
  

• Familiarity with CRM systems, preferably HubSpot (not required but beneficial)
  

• Strong organizational and time management skills
  

• Ability to work independently and as part of a team
  

• Excellent attention to detail and accuracy
  

Scope:

• Manage communication channels starting with email (future phone)
  

• Assist with document organization and file management
  

• Support team members with administrative tasks
  

• Handle basic client inquiries and schedule appointments
  

• Contribute to the overall efficiency of the consulting practice
  

• Work schedule aligned with Pacific Time Zone
  

• Monday to Friday from 8 AM to 5 PM with 1 hour unpaid break