Senior Real Estate and Facilities Management Specialist

Introduction to the job

We are currently seeking a Space Planner to join our Corporate Real Estate (CRE) Facilities team in San Diego. The Space Planner will be  responsible for day-to-day interactions with internal customers on solving space issues using technical expertise (facilities preferred) and move requests, ensuring accuracy of space allocations and supporting the campus planning activities. The Candidate will also assist with the change management process by frequently engaging and communicating with staff affected by moves.

Role and responsibilities

Partner with Corporate Real Estate Business Partner on:

• Leading space projects from start to end, and providing full onsite support during the project execution.

• Space modifications identification, occupancy planning, space move planning and scenario planning for space allocations.

• Support and Lead Site Real Estate Master plan generation each month, support occupancy planning which includes housing, industrial and parking plans

• Support the development of Real Estate Site Strategy as needed

• Gaining approval from customer on unplanned maintenance work using the CRE approved communication method

• Be the facility Coordinator under the Business Partner and support the tasks as needed

• Creating and updating Project decision sheets, requirments to support planning of upcoming projects

• Supporting creation of PO’s  and onboarding vendors on time to ensure space projects are on time

• Manage assigned vendors onsite supporting space projects

• Lead and update project request tickets status in Planon (CMMS system)

• Prepare presentations & communication plans for stakeholders and executive management

• Monitoring day-to-day space utilization

• Lead and support seating planning and move coordination

• Identify detailed customer requirements by meeting with internal customers; and translation into recommended solutions, finalize requirements with customers

• Coordinate with IT, Facilities Maintenance & Project Teams, and outside service providers to achieve move plans on time and within budget

• Assess and highlight risks and develop mitigation plans

• Proactively communicate issues and manage the solution paths.

• Performs reviews on key developments, KPIs and drives necessary changes into the Facilities Process and Procedures or other applicable areas.

• Performs other duties as assigned.

• Position requires the candidate be onsite, 2 day remote work to be agreed with manager based on projects

• Candidate should have space planning experience in labs, cleanrooms and production

Education and experience

• Preferred to have: Minimum 7+ years experience in space management planning which includes creation and management of Site Masterplan for Housing, industrial, and Parking.

• Must have: Minimum 3-5 years of experience in project management to lead complex space scenarios and moves for campus.

• Must have: Minimum 3-5 years requires technical knowledge ( facilities preferred) to make recommendations on space scenarios planning and to be able to generate space User requirements specifications and/or provide input for projects.

• Part of the job: Position requires the candidate to be a building coordinator of the 1 or multiple real estate (buildings), to manage the requests or concerns of customer and also gain approval of maintenance activities.

• Technical and nontechnical planning experience is required.

• Preferred to have: AutoCAD experience.

Skills

Working at the cutting edge of tech, you’ll always have new challenges and new problems to solve – and working together is the only way do that. You won’t work in a silo. Instead, you’ll be part of a creative, dynamic work environment where you’ll collaborate with supportive colleagues. There is always space for creative and unique points of view. You’ll have the flexibility and trust to choose how best to tackle tasks and solve problems.

To thrive in this job, you’ll need the following skills:

• Occupancy and scenario planning

• Campus moves for officing

• Site master planning for officing and industrial

• Exceptional written and verbal communication skills

• Exceptional interpersonal skills to maintain positive internal and external relationships.

• Strong project management/coordination skills

• Strong stakeholder management for project int