Executive Assistant - Managing Directors

About constellr

We are operating in the NewSpace and Agri-Tech sectors, combining engineering, Earth Observation, and agronomy to address one of the biggest challenges of our time: how to ensure global food security!

With offices in Brussels, Freiburg, and Munich we are a diverse team, comprised of highly motivated and passionate professionals who share a common vision to revolutionise decision-making in tomorrow’s smart farming industry.

Our Mission

constellr is at the forefront of precise temperature monitoring from space. Our technology delivers the market's most accurate and dependable thermal data with our Land Surface Temperature model excelling in precisely measuring temperature for organizations that depend on highly accurate insights. Join us in advancing impactful initiatives, particularly in agriculture, where our expertise contributes to transformative projects in global food production.

The Role

As our Executive Assistant supporting the Managing Directors, this role offers significant growth potential and learning opportunities whilst providing insight into the start-up ecosystem and the company optimisation phase. You will work across various business operations projects as we progress through Series A and our first satellite launch this year. Your role will cover the following main areas;

• Manage calendars with precision and discretion, ensuring efficient time use and privacy.
• Handle LinkedIn and email accounts, maintaining a professional and organised presence.
• Coordinate travel arrangements, optimising itineraries and logistics.
• Representing as a “gatekeeper”, tactfully declining requests and invitations that are not aligned with priority objectives.
• Oversee personal admin tasks and organisation.
• Assisting with investor newsletters and reporting, ensuring accurate and timely communication
• Prepare slides and materials for advisory board meetings, investor meetings, and other events.
• Organise and plan company events, including advisory board meetings and site visits.
• Draft and prepare internal and external communication, including leading town hall meetings.
• Comprehensive note-taking during meetings with follow-up on tasks ensuring action items are completed.
• Provide briefing materials for meetings with investors, stakeholders, and partners.
• Maintain awareness of company morale, identifying and addressing internal issues proactively or escalating them when necessary.
• Support strategic projects, contributing to changing management initiatives.

Location – You will be based within a commutable distance of our Munich office, in Germany. We offer remote working and flexible working hours with occasional meetings when required on-site.

Requirements

About you

• Exceptionally organised and capable of working autonomously.
• Able to execute tasks efficiently without the need for continuous oversight.
• Marketing acumen is beneficial for crafting presentation materials.
• Effective communicator with a high level of discretion and professionalism.
• Adaptable to changing priorities and demands.
• Proactive in identifying and solving problems, strategically and tactically.
• Meticulous attention to detail and commitment to quality.
• Strong interpersonal skills; approachable and cooperative.
• Previous work experience in a similar role or field.
• Ambitious, with a willingness to learn and take on new challenges.
• Analytical and financially savvy, able to understand complex concepts.
• Intrinsically motivated to work towards our sustainability-led company vision.
• The ability to take on certain appointments of the Managing Directors or CEO.
• Ability to make decisions in an environment of uncertainty.

Why constellr?

• Join a fast-growing, diverse and motivated team with a strong drive for positive change
• Autonomy to set and deliver against your own goals, develop new skills and capabilities, and lead others to do the same.  
• Directly influence your contribution to achieving several of the UN's sustainable development goals, including Zero Hunger, Clean Water, No Poverty and Climate Action  
• Be part of a multi-disciplinary, and diverse team with a strong desire to change the world. 
• Be a formative part of the team delivering the world’s first commercial infrared constellation into orbit, enabling an unprecedented understanding of our planet and its resources.