Administrative Assistant

Job 
Summary:

The Rollins College Department of Health Professions is seeking a part-time, action-oriented Administrative Assistant. This role will support key functions within the department, with two-thirds of the responsibilities dedicated to the ABACS program for clinical administration tasks and one-third focused on general administrative work for the Health Professions Department.

Primary Responsibilities

• Drafting and typing routine correspondence, syllabi, tests, reports, forms, and memos.
  
• Answering calls, answering questions, routing calls to appropriate parties, and recording messages.
  
• Scheduling meetings and conferences; coordinating travel arrangements.
  
• Taking minutes for department and program meetings.
  
• Managing department mail.
  
• Keeping track of requisitions for office supplies.
  
• Processing purchase orders, requisitions, book orders, invoices, payroll forms, reimbursement forms, etc.
  
• Setting up and maintaining student records and files.
  
• Assisting Department Chair and faculty with administrative duties and projects.
  
• Updating of faculty schedules each semester, and posting of class changes and cancellations as necessary on a day-to-day basis
  
• Ordering equipment through IT as needed.
  
• Posting on program social media, update basic information on program website

Minimum 
Qualifications & Education:

• High School degree.
• At least one year of job related administrative, customer service experience.

Preferred Qualifications:

• Bachelor’s degree from an accredited College or University.
• Experience with Banner, Canvas and/or Chrome River platform systems.
• Administrative work experience at a higher ed institution.

Knowledge, Skills and Abilities:

• Proficiency with computers and MS Office Suite software (i.e. Word and Excel).
• Strong problem-solving skills and the ability to interact tactfully and judiciously with the public, students, and staff.
• Excellent oral and written communication skills for maintaining and updating files, logs, reports, and correspondence.
• Effective organizational and time management skills.
• Ability to prioritize tasks and manage multiple demands efficiently.

Work Schedule:

• The Administrative Assistant role is a part-time, 12-month appointment, scheduled to work 20 hours per week, 1,040 per year. 
• Work hours are Monday - Thursday between the core hours of 1:00pm - 6:00pm. Schedule will be discussed during the interview process. Flexible schedules and/or overtime may be required to meet business needs.

Work Environment:

• Campus-based, front-facing customer service position, working in an office environment with other staff members.
• Regular use of a computer and databases.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

1. Resume
2. Cover Letter (optional)
   

Review of applications will begin immediately and continue until position is closed.

Benefits &
Perks:

• Paid Holidays and College Closure Days
• Eligible for Vision Insurance (within 30 days of hire)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Plus More!

Additional Perks:

• Rollins College is conveniently located on multiple 

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  Rollins College

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