Sr. Event Planner

About Zapier

We're humans who simply think computers should do more work.

At Zapier, we’re not just making software—we’re building a platform to help millions of businesses globally scale with automation and AI. Our mission is to make automation work for everyone by delivering products that delight our customers. You’ll collaborate with brilliant people, use the latest tools, and leverage the flexibility of remote work. Your work will directly fuel our customers’ success, and as they grow, so will you.

Job posted: April 29, 2025

Location: United States, Canada

Hi there!

Zapier is looking for a Sr. Event Planner. The Sr. Event Planner on the Events & Experiences team supports the planning and execution of impactful in-person and virtual experiences, bringing Zapier’s people and community together. This role is essential to delivering high-quality events and meaningful moments that drive connection, engagement, and alignment with our business and culture. The position requires exceptional communication skills, innovative problem-solving abilities, and a track record of delivering successful events.

We know applying for and taking on a new job at any company requires a leap of faith. We want you to feel comfortable and excited to apply at Zapier. To help share a bit more about life at Zapier, here are a few resources in addition to the job description that can give you an inside look at what life is like at Zapier.

• Our Commitment to Applicants

• Culture and Values at Zapier

• Zapier Guide to Remote Work

• Zapier Code of Conduct

• Diversity and Inclusivity at Zapier

Zapier is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

About You

• 5-7 years of hands-on experience planning and executing virtual and in-person events

• Highly organized and detail-oriented, but also understands the bigger picture

• Confident communicator with strong written and verbal skills; conveys ideas effectively and creates well-structured documentation, designed with clarity, accessibility, and ease of use across cross-functional audiences

• Strong project management skills with the ability to juggle multiple priorities 

• Well-versed in event logistics such as venue coordination, food and beverage, AV, and registration tools

• Demonstrated ability to problem-solve in real time and remain calm under pressure

• Self-starter who proactively identifies what needs to be done and takes initiative

• Eagerness to grow and learn in the events space, including strategy, production, and program development

• Willingness to travel for in-person event execution (as needed) and comply with company travel policy

• Experience with and/or enthusiasm for learning Zapier, Asana, Coda, and other workflow tools to automate and streamline event planning

• AI fluency—you understand how to responsibly use generative AI to enhance your workflows and brainstorm creative event elements

• Align with Zapier values

Things You Might Do

• Coordinate and execute end-to-end logistics for a variety of events including team offsites, virtual retreats, cultural programs, and Zapier’s flagship All Company Summit.

• Partner with stakeholders and collaborate with cross-functional teams to manage timelines, logistics, vendors, programming and attendee experience for high-impact events.

• Source venues, vendors, and partners that align with our brand, budget, and needs; support contract negotiations.

• Own the full lifecycle of smaller-scale events independently a