Administrative Assistant

Pay:

$45,0000-50,000/year 
The pay listed reflects the expected range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. 
For more information, visit:  ABM Team Member Benefits | Staff & Management

1. Administrative & Operational Support

• Provide administrative support to account and site leadership across the DPS facilities portfolio.

• Maintain organized records, files, reports, and documentation supporting operations, safety, HR, and compliance.

• Prepare and distribute internal communications, schedules, meeting materials, and reports.

• Support coordination of site activities, vendor visits, and leadership meetings.

2. Scheduling, Data & Documentation

• Assist with tracking schedules, staffing rosters, attendance records, and operational reports.

• Support accurate data entry and documentation related to facilities operations.

• Maintain logs, trackers, and documentation required for audits and client reporting.

• Assist leadership with report preparation and data consolidation.

3. Communication & Coordination

• Serve as a point of contact for administrative inquiries from site teams and stakeholders.

• Coordinate communication between custodial, engineering, HR, and operations teams.

• Support onboarding coordination and administrative tasks for new hires as needed.

• Ensure timely follow‑up on assigned administrative action items.

4. Compliance & Process Support

• Assist with maintaining records required for compliance, training, and governance.

• Support audit readiness by organizing documentation and tracking required submissions.

• Follow established ABM procedures, confidentiality standards, and data accuracy requirements.

• Identify opportunities to improve administrative workflows and organization.

• High school diploma or GED required; Associate’s degree or administrative certification preferred.

• 1–3 years of administrative or office support experience preferred.
• Experience supporting operations, facilities, or institutional environments a plus.

• Strong organizational and time‑management skills with attention to detail.

• Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).

• Strong verbal and written communication skills.

• Ability to manage multiple priorities in a structured, deadline‑driven environment.

Preferred Skills:

• Experience supporting school districts or large institutional accounts

• Exposure to facilities, custodial, or engineering operations

• Experience maintaining compliance or audit documentation

• Ability to work effectively with diverse teams and leadership styles

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.   ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protect