Intermediate Specialist, Awards

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Student and Campus Support

# of Open Positions:

1

Faculty/Service - Department:

Awards

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

septembre 26, 2024

Closing Date:

octobre 07, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$77 637,00 - $98 070,00

About Student Affairs:

The Student Affairs Department is at the very heart of the student experience at the University of Ottawa. We recruit the best future students, support them throughout their university years, and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated employees provides the services that allow students to be happy, feel good, and thrive in pursuit of their ambitions. We help them apply and enroll in courses, oversee 11 residences and an award-winning dining room, host fun events and college sports activities, run an innovative career development and experiential learning program, and much more!

There is nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide range of career opportunities and professional development pathways, we're certain you'll enjoy the experience as much as our students do.

Position purpose:

Award scholarships at all academic levels, ensuring compliance with eligibility criteria. Offer consultation services to the university community and external clients regarding available scholarships at all academic levels. 

In this role, your responsibilities will include:

Advisory role

• Advise students, parents, school stakeholders and the general public in person, by e-mail or by telephone, on available funding options to enable them to obtain optimal financial support.
• Advise the various bursary selection committees and faculty representatives on eligibility criteria, terms of reference, bursary deadlines, confidentiality, number of recipients and bursary amounts to be allocated, and advise on the best course of action.
• Collaborate on various scholarship programs in terms of planning, developing, drafting, evaluating and updating control procedures to ensure compliance with regulations and methods on eligibility and renewal of scholarships offered by the University or external organizations.
• Advise selection committee members on the amount and number of scholarships to be awarded, ensuring compliance with the terms of reference in order to optimize the use of available funds.
• Evaluate student applications by analyzing their academic record, curriculum vitae and other supporting documents, and determine their eligibility in relation to the terms of reference dictated by the donors.  Justify refusals and advise on options, where appropriate.

Scholarship application management

• Manage student and prospective student bursary applications for all academic cycles and ensure distribution to faculties, departments and bursary committees. This includes managing the evaluation and submission process for applications nominated in provincial and national competitions.
• Manage the awarding of scholarships by following up with selection committees, faculties, admissions and departments to ensure that payments are made to student accounts within the deadlines set out in the terms of reference. 
• Coordinate selection committee meetings to evaluate scholarship applicants and confirm recipients.
• Validate the amounts to be granted to university, annual and endowed funds and inform faculties, departments and selection committees of any anomalies.

Operations

• Ensure that the various databases containing the terms of reference for all scholarships are kept up to date, so that applicants have the right information in relation to eligibility criteria and are not misled.
• Ensure the entry and integrity verification of file data in the scholarship management system in order to authorize scholarship payments to recipients. 
• Account for grants awarded to identify any anomalies in forecast expenditure.