Event Logistics Coordinator

Job Posting Title:

Event Logistics Coordinator

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Hiring Department:

University Development Office

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Dec 10, 2024

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

About The University of Texas at Austin

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.

Following our 10-year strategic plan, UT will become the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT’s mission and values, leadership and Change Starts Here strategic plan.

Why Join Texas Development?

The University of Texas at Austin is on the front lines of the future: sparking the imagination, driving discovery and transforming lives. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world.

Together, through one of the largest fundraising efforts in our state’s history, we will support our people, amplify the unmatched potential of our place, and lead innovation through world-changing pursuits. With nearly $5 billion raised over the past six years, Texas Development is quickly becoming one of the best fundraising programs in higher education.

Texas Development is a dynamic community of more than 450 fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Join us and change the world.

Benefits

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

Purpose

To assist the Sr. Director of Logistics and manage, coordinate, and support the production of projects through staffing, logistics-, and transportation to create well executed, creative, and sophisticated events of the highest quality for the University. 

Responsibilities

• Manage and coordinate all facets related to the production of events and projects. Serve as main point of contact as assigned by Sr. Director.

• Create budgets and scope for events/projects.

• Assist with determining logistical details in support of event production, produce work orders for internal services, determine and procure materials and services from vendors, obtain final approval on all proposals in conjunction with budget, ensure set up is accurate and on-time, supervise set-up/take-down of events.

• Determine and coordinate event logistics staffing.

• Provide logistic support of Transportation and Staffing coordination for UEE events as needed.

• Intake Project Team requests to understand direction for events and interpret their needs to effectively handle assigned portions (transportation, staffing).

• Attend meetings and site visits to gather details of events and to effectively provide insight into our capabilities.

• Attend University events as needed. 

Required Qualifications

• Three years of event production experience or similar project-related work.

• Highly effective communication skills (written, verbal, interpersonal).

• Ability to multitask, reprioritize, and work well under pressure.

• Project management