Project Manager (Administrative Analyst/Specialist – Exempt III)

Position Summary

San Diego State University is seeking an experienced and collaborative Project Manager to oversee the planning, execution, and delivery of construction, renovation, and maintenance projects within Facilities Services. This role ensures projects are completed safely, on time, within budget, and in alignment with university policies and capital goals.

Key Responsibilities

• Functional Oversight Management 
• Manage construction and renovation projects from planning to closeout, ensuring alignment with CSU, SUAM, and SDSU standards.
• Coordinate with contractors, consultants, and internal trades to maintain quality, schedule, safety, and budget compliance.
• Maintain project documentation, resolve issues, and review RFIs, submittals, and change orders.
• Serve as primary liaison for stakeholders, conduct site visits, and proactively mitigate risks and disruptions.
• Leadership 
• Lead project teams and collaborate with campus clients, trades, and stakeholders to define scope, set objectives, and drive execution.
• Promote a team culture of accountability, inclusion, and professionalism through clear communication and proactive decision-making.
• Provide direction through project phases including design-build, workshops, and planning sessions.
• Monitor performance using KPIs and promote SDSU Facilities as a proactive service unit.
• Financial Management 
• Track budgets, analyze financial status, and ensure project costs align with approved limits.
• Collaborate on bid packages, RFPs, and contract evaluations; manage JOC documentation and contractor payments.
• Provide budget updates and recommendations to leadership; ensure contract compliance.
• Campus and Departmental Operations Support 
• Coordinate campus events and construction activity to minimize disruption.
• Serve as liaison to staff, faculty, and committees on project updates and issues.
• Support Emergency Planning and other initiatives to enhance campus safety and operations.

Why Join Us?

• Manage diverse capital projects in a dynamic higher education environment.
• Collaborate with skilled teams and external partners to deliver impactful results.
• Contribute to the safe, sustainable, and efficient development of university facilities.
• Gain leadership visibility while supporting SDSU’s long-term infrastructure goals.

Position Information

• This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. 
• This position is designated as exempt under FLSA and is not eligible for overtime compensation. 
• Standard SDSU work hours are Monday – Friday, 7:00 a.m. to 3:45 p.m., but may vary based on operational needs.  
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The Division of Business and Financial Affairs is responsible for ensuring a safe, productive campus environment while providing the highest quality service in support of academic excellence through thoughtful stewardship of financial, technological, infrastructure and human resources at San Diego State University.

SDSU Facilities Services (FS) is a customer-service based organization providing facility maintenance activities through a transparent and deliberate process. It is responsible for the operation, maintenance, repair, renovation, remodel, and alteration activities in support of the academic and research mission of the university. Facilities Services employs approximately 250 employees and supports approximately eight million square feet of buildings (including residence halls and parking structures) and 280 acres of improved and unimproved land.

For more information regarding Facilities Services, click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.