Bookkeeper (Administrative Assistant)

This is a remote position.

Schedule:

• Full-time: 8:00 AM to 5:00 PM, Monday through Friday
  

Client Timezone: Central Time (Winnipeg, Manitoba)

Client Overview

Join a dynamic and growing logistics company that operates across three exciting sectors of the transportation industry. This established business provides courier services throughout Manitoba, manages freight brokerage operations across all of North America, and operates warehousing facilities. As a key player in the logistics ecosystem, they coordinate complex supply chain operations spanning multiple time zones while maintaining strong relationships with customers, carriers, and vendors. This is an opportunity to be part of a lean, efficient team where your contributions directly impact the company’s success and growth trajectory.

Job Description

This unique hybrid position combines the analytical precision of bookkeeping with the dynamic communication aspects of logistics coordination. You’ll be the financial backbone of operations while also serving as a crucial link in the supply chain communication network. Working directly with the business owner, you’ll manage comprehensive financial operations using QuickBooks Online while coordinating with truck drivers and carriers to ensure seamless freight movements across North America. This role offers exceptional variety, combining detailed financial analysis with real-time logistics problem-solving, making every day different and engaging. You’ll have the opportunity to learn both Canadian taxation systems and logistics industry operations while building a long-term career with a company committed to your professional development.

Responsibilities

• Manage complete bookkeeping operations including journal entries, receipt processing, and monthly bank reconciliations using QuickBooks Online
  
• Prepare comprehensive monthly financial statements (income statement, balance sheet, cash flow statement) and customized management reports
  
• Handle full accounts payable and receivable cycles with detailed aging analysis and payment tracking
  
• Generate weekly customer revenue reports to identify trends and anomalies, plus monthly financial reporting packages
  
• Create detailed invoices for freight brokerage services by coordinating with vendors and obtaining necessary shipping documentation
  
• Maintain sophisticated spreadsheet systems that track and balance revenue against corresponding expenses for each freight transaction
  
• Coordinate logistics operations by following up with truck drivers on pickup appointments, loading confirmations, and delivery schedules
  
• Process vendor documentation and create systematic approval workflows for payment processing
  
• Provide customer service support for logistics inquiries and coordination requests
  
• Support payroll processing as the role develops and expands
  

Requirements

• Solid foundation in bookkeeping principles and financial statement preparation
  
• Proficiency with QuickBooks Online or similar cloud-based accounting software
  
• Exceptional attention to detail for accurate data entry and financial record maintenance
  
• Strong verbal communication skills for coordinating with drivers, vendors, and customers
  
• Enthusiasm for learning Canadian tax systems (GST/HST) with comprehensive training provided
  
• Ability to multitask effectively while maintaining accuracy in a fast-paced logistics environment
  
• Customer service mindset with professional phone manner for logistics coordination
  
• Commitment to long-term employment and career growth within the organization
  
• Self-motivated work style with ability to manage priorities independently
  
• Interest in learning logistics industry operations and supply chain coordination
  

• HMO Coverage in eligible locations
  
• Permanent work from home
  
• Immediate hiring