Accounts Payable Specialist

Why Work at Reputation?

• Reputation reached over $100m in Annual Recurring Revenue (ARR) in 2022 and continues to grow worldwide.

• We've raised over $200 million in funding from A-list venture capital firms such as Bessemer Venture Partner and Kleiner Perkins, including $150 million in equity financing from Marlin Equity Partners in January 2022. 

• Reputation is trusted by more than 250 partners, including Google, Facebook, Salesforce, J.D. Power, Amazon and Web.com.

• Our industry leading platform has been recognized by Forrester and Gartner as a vendor of choice in Voice of the Customer, Customer Feedback Management, and Social Suites research reports.

• The platform is used by 10+ major automotive OEMs and 16,000 auto dealerships, more than 250 healthcare systems, and over 100 leading property management firms.

• Our executive management team is committed to building a performance-based culture where excellence is rewarded and careers are developed.

• Who thrives at Reputation? Managers who embody a player-coach mentality. Employees who value teamwork and cross-functional collaboration. People who emphasize perseverance and hustle over quick wins and luck.

• Our Mission: We exist to forge relationships between companies and communities.

Reputation is seeking a high performing, self-motivated Accounts Payable Specialist to join our world class Accounting team working directly for the Accounts Payable Manager. The Accounts Payable Specialist will play a crucial role in managing and processing financial transactions related to vendor payments. Responsibilities will include handling invoices, reconciling accounts, ensuring compliance with financial policies, and collaborating with internal teams to facilitate smooth financial operations.

Key Responsibilities:

• Invoice Processing:

  • Receive and review vendor invoices for accuracy, completeness, and proper authorization.

  • Reconcile invoices to purchase orders.

  • Code and enter invoices into the accounting system.

  • Resolve discrepancies and issues related to invoices with vendors and internal departments.

• Payment Processing:

  • Process and schedule payments in accordance with payment terms and company policies.

  • Prepare and review payment batches for accuracy and compliance.

  • Coordinate with the finance team to ensure timely and accurate payments.

• Vendor Management:

  • Request W-9s for all new vendors and communicate new vendor requests with the Controller.

  • Prepare and issue 1099s to vendors on an annual basis.

  • Maintain accurate and up-to-date vendor information in the ERP system.

  • Communicate with vendors regarding payment inquiries and discrepancies.

  • Build and maintain positive relationships with vendors to facilitate smooth transactions.

• T&E Processing:

  • Ensure compliance with regulatory requirements and internal guidelines.

  • Communicate changes in policies and ensure awareness and understanding among employees

  • Conduct regular audits of travel and expense reports to ensure accuracy and adherence to policies.

  • Provide support to employees for T&E-related queries and issues.

  • Collaborate with internal stakeholders to address concerns and improve the overall employee experience.

  • Process and reconcile Credit Card Payments.

• Month-End Close:

  • Reconcile accounts payable between the subledger and the general ledger.

  • Support the General Ledger Team’s accruals process by providing reports detailing outstanding bills and POs at month-end

• Compliance and Documentation:

  • Ensure compliance with company policies and regulatory requirements.

  • Maintain organized and complete documentation of all accounts payable transactions.

  • Assist with internal and external audits as needed.

• Process Improvement:

  • Identify opportunities for process improvements and efficiency in accounts payable procedures.

  • Collaborate with cross-functional teams to implement enhancements to the accounts payable process.
     

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, Economics, or related field

• 1 + years Accounts Payable experience within a high-volume environment

• High-tech/SaaS industry experience a plus

• Exceptional organizational skills, detail-oriented mindset, and a high sense of urgency

• A proactive, self-directed approach with the