Rehearsal Department Assistant

Primary Responsibilities

• Assist in the creation, editing, and publication of Advance and Revised Weekly and Daily Rehearsal schedules
• Proof and correct departmental schedules for chorus, dancers, staff performers/actors, and children
• Liaise with various departments within the company as well as with principal artists, music staff, conductors, directors, and managers on a variety of issues, including cancellations and cast changes
• Track artist and music staff overtime payments and free day assignments
• Perform other job-related duties as assigned

Skills and Qualifications

• B.A. or equivalent, OR commensurate experience in a similar capacity at a comparable arts organization
• Knowledge of opera and theater, arts administration, or stage management experience
• Ability to handle complex and last-minute situations in a calm and professional manner
• The ability to prioritize and multi-task
• Exceptional written and spoken communication skills
• Meticulous proofreading ability
• Foreign language skills (especially in Italian and German) are a plus
• General knowledge of collective bargaining agreements is helpful but not required
• Must have a working knowledge of Word, Excel, Outlook, and general knowledge of and/or past experience with databases

Physical Demands

• Self-motivation combined with ability to work as part of a team. Willingness to take direction and apply constructive feedback along with judgment of when to take initiative
• Ability to interact and communicate with people of varied social and cultural backgrounds
• Flexibility to work extended hours including nights, weekends, and holidays, regularly