APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is seeking a candidate for an Administrative Support Assistant. The Administrative Support Assistant will be a detailed oriented and organized individual who will provide direct administrative and professional support. This position will perform complex tasks with minimal supervision. The successful candidate will be responsible for the following:  

• Provide leadership to the planning and facilitation of support activities for an office or work unit 

• Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts 

• Create and maintain files, databases, and reports 

• Monitor and maintain budgets; track expenditures 

• Generate, prepare, and maintain reports and spreadsheets, and authorize processing of payments 

• Compile and organize information to develop agendas, meeting materials, and reports 

• Arrange meetings; lead coordination and planning of special events, conferences, and other functions 

• Support the planning and coordination of moderately complex projects 

• Serve on various committees; prepare agendas, take and compose minutes 

• Develop website content and maintain web pages 

• May act as or support facilities coordinator and manage keys/key inventory 

• May assist in the supervision and training of student and assigned support staff 

• Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures 

This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience.  

The following background checks must be successfully completed for this position: 

This position will require successful completion of standard background checks. 

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mi