Executive Support Specialist

About the Role

 

Culmen International is looking for an Executive Support Specialist to support an HHS program in Washington, DC. This work will support the Critical Operations, Research & Expertise (CORE), Scientific and Programmatic Assistance Services and are important in helping BARDA in developing medical solutions in biotechnology and biopharmaceuticals. These services help BARDA respond to public health threats from chemicals, germs, radiation, nuclear events, pandemic flu, and new infectious diseases. BARDA works closely with developers, manufacturers, and government agencies like the FDA to move research forward, encourage new ideas, and coordinate with HHS, other government groups, and industry partners. BARDA’s work includes vaccines, treatments, tests, and products that are not medicines. The pandemic flu program increases vaccine production in the US and worldwide, particularly in developing countries. The CBRN division works with NIH, CDC, and industry to improve animal testing, product recipes, and lab testing. The Emerging Infectious Diseases program is also setting up ways to review and add new or returning diseases to BARDA’s work, including those that need EPA approval.

 

What You’ll Do in Your New Role

• Provide high-level administrative and logistical support to BARDA senior leadership.

• Manage calendars, correspondence, travel coordination, and briefing materials.

• Maintain documentation, meeting notes, and performance tracking for leadership initiatives.

• Coordinate information flow and ensure timely completion of executive deliverables.

• Support onboarding processes, clearances, and communication between internal teams and external partners.

Required Qualifications

• Associate or Bachelor’s degree in business, administration, or related discipline.

• 5+ years of experience providing executive-level support in a government or scientific organization.

• Strong proficiency in Microsoft Office Suite and secure collaboration platforms (SharePoint, Teams).

• Excellent communication, discretion, and attention to detail.

• Ability to handle sensitive information and meet time-critical deadlines.

• Ability to obtain and maintain a NACI Background Check.

Desired Qualifications

• Prior experience supporting HHS, ASPR, or BARDA programs.

• Familiarity with federal correspondence and document control protocols.

• Experience with acquisition or program management documentation.

About the Company

Culmen International is committed to enhancing international safety and security, strengthening homeland defense, advancing humanitarian missions, and optimizing government operations. With experience in over 150 countries, Culmen supports our clients to accomplish critical missions in challenging environments.

 

• Exceptional Medical/Dental/Vision coverage with 100% of the premiums paid by the company for all eligible employees and their eligible dependents (including same or opposite sex domestic partners)
• 401k – Vested immediately and 4% match
• Life insurance and disability paid by the company
• AFLAC Available
• Opportunities for Training and Continuing Education
• 12 Paid Holidays

  

To learn more about Culmen International, please visit www.culmen.com

 

At Culmen International, we are committed to creating and sustaining a workplace that upholds the principles of Equal Employment Opportunity (EEO). We believe in the importance of fair treatment and equal access to opportunities for all employees and applicants.  Our commitment to these principles is unwavering across all our operations worldwide.