Executive Search Coordinator and New Hire Specialist

Job Description

This is an exciting opportunity for a motivated and proactive team player who values organization, customer service, professionalism, and high-quality work. Team members will enjoy a collaborative, people-centered environment with opportunities to work with visionary leadership, faculty, and staff across Virginia Tech—supporting the university’s mission of Ut Prosim (That I May Serve).

The Executive Search Coordinator and New Hire Specialist serves as the central point of contact for executive recruiters, clients, and candidates, ensuring a seamless, polished experience at every stage of the executive search process. The role provides high-level logistical and operational support throughout the search lifecycle, emphasizing communication, coordination, relationship-building, and the ability to anticipate needs and solve problems proactively.

In addition to executive search responsibilities, this position plays a critical role in shaping the early experience of new hires, with a particular focus on:
• Strengthening Senior Management Area (SMA) onboarding practices through intentional outreach and partnership with HR teams, hiring managers, and departmental leaders.
• Connecting automated onboarding workflows with local departmental activities to ensure new employees experience a consistent, well-orchestrated first-year journey—from initial acceptance through their first 12 months.
• Supporting storytelling and narrative-building efforts that highlight milestones, celebrate progress, and reinforce a sense of belonging and purpose for new hires.
• Designing and coordinating meaningful engagement touchpoints, including welcome events, networking opportunities, first-year milestones, and experiences tailored to the culture and needs of each unit.
This position works closely with the Talent Acquisition team and stakeholders across the university to deliver a cohesive, people-centered onboarding program. The workflow ranges from routine tasks to complex projects, all requiring exceptional organization, attention to detail, and the ability to meet deadlines in a dynamic environment.

Required Qualifications

• Bachelor’s degree in Business, Communication, Human Resources, or a related field; or equivalent relevant experience.
• Demonstrated experience in higher education, healthcare, and/or professional service organizations.
• Proven ability to work effectively in a collaborative team environment.
• Demonstrated ability to work with confidentiality and handle sensitive information with discretion.
• High level of maturity and sound judgment, with experience planning, prioritizing, and organizing a diversified workload.
• Proven ability to anticipate challenges in the search process and proactively identify solutions.
• Strong interpersonal and communication skills, with the ability to create positive, inclusive experiences for candidates, new hires, and internal partners.

Preferred Qualifications

• Previous experience in executive search, agency, or in-house recruiting teams.
• Experience building or supporting new-hire onboarding programs or department-specific onboarding coordination.
• Experience planning and facilitating employee engagement activities such as welcome events, lunch-and-learns, networking programs, or similar initiatives.
• Experience using onboarding systems or HR workflow tools (ATS/HRIS experience helpful but not required).
• Experience with storytelling, communications, or content creation that supports culture-building and enhances the first-year employee experience.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Salary range of $62,000 - $65,000

Hours per week

40

Review Date

1/26/2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

This position may be prominently onsite during the training/onboarding period then may be eligible for a hybrid work arrangement of 3 days on site, 2 days remote.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an