Government Contracts Specialist/Financial Analyst

     THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

Divisional Headquarters

JOB DESCRIPTION

 

JOB TITLE:                                Government Contract Specialist / Financial Analyst

LOCATION / DEPT:                    DHQ – City Fund

REPORTS TO (TITLE):              City Fund Finance Manager

FLSA CATEGORY:                     Exempt

STATUS TYPE:                           RFT

PAY GRADE:                              408      

PAY RATE:                                  $64,195.00 - $78,639.00-$93,083

 

WHO WE ARE

At The Salvation Army, we are dedicated to “Doing the Most Good”. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors. We do this through programs designed to combat homelessness and hunger, provide safe spaces for youth after school and on the weekends achieve and maintain sobriety, and give hope to the hopeless. The Salvation Army North and Central Illinois Division provides these services to people in need.

 

JOB SUMMARY

Responsible for ensuring compliance with government contract agreements, coordinating required data collection, and filing financial or other required reports with funding sources or regulatory agencies as necessary.  Also provides City Fund Program Directors direct financial support that assists them in managing their programs and ensures compliance with established policies and procedures of the Salvation Army, generally accepted accounting principles and contract requirements as necessary.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Financial Grant Budgeting:
  • Assist in the development of government contract related budgets, both for new and renewal contracts.
  • Assist Program Directors during the yearly budgeting process, to ensure all grant revenues and expenditures are included in the Program budgets.
  • For State Grants – assist and/or complete the budget in the State of Illinois’ CSA Website and review the portal weekly to see when budgets are linked to contracts and pull down the Agreement and Budget for reporting and audit purposes. Communicate this to the Program Directors at the institutions.
  • For City Grants – assist and/or complete the budget for the City of Chicago Grants. Review the iSupplier portal weekly to see when the grants are approved and Release Packages have been uploaded and pull them down for reporting and audit purposes. Communicate this to the Program Directors at the institutions.
• Financial Grant Related Tasks (Daily/Weekly/Monthly):
  • Function as a resource to all Program Directors or their designee in helping them understand the contractual parameters upon which their programs are funded from the government agencies. This includes:
    • Assisting Program Directors or their designees with grant vouchers / billings to government or private funding sources on a timely basis, enhancing City Fund cash flow positions.
    • Ensuring that expenditures of grant funds follow both Salvation Army and funding agency guidelines or requirements.
    • Preparing regular analyses of actual versus budgeted income and expense variances relating to government grants/contracts and to assist Program Directors in their decision-making process and the identification of unfavorable revenue or spending trends
    • Review the Voucher entries in the Acumatica Receivables Module that are entered by the various institutions. Review the voucher backup that is uploaded and approve or reject the entry. If rejected, reach out to the institutions to discuss necessary changes for vouchers to be approved.
  • Assist with researching or resolving questions from vendors, Program Directors and outside grant agencies as requested, including utilizing Acumatica and other systems as necessary, if institutions cannot retrieve the necessary information from