Administrative and Project Support Specialist

Job Description

The Administrative and Project Support Specialist provides high-level administrative and operational support to the Department Head of Mining & Minerals Engineering and Materials Science & Engineering. This role ensures efficient coordination across both departments while maintaining a clear boundary between departmental operations. The individual manages scheduling, correspondence, document organization, budget monitoring, hiring support, procurement assistance, and minor project coordination related to federally funded research. The position requires strong organizational skills, attention to detail, and the ability to handle multiple priorities while maintaining confidentiality and professionalism.

Required Qualifications

• Experience providing administrative support in a professional or academic setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
• Ability to work independently while maintaining close communication with the Department Head.
• Excellent written and verbal communication skills.
• Experience coordinating meetings, scheduling, and event planning.
• Familiarity with budget tracking and procurement processes.

Preferred Qualifications

• Experience assisting with budget monitoring and financial projections.
• Experience drafting position descriptions and supporting hiring processes.
• Experience supporting research-related administrative functions.
• Familiarity with university policies and procedures.
• Bachelors degree or equivalent professional experience.
• PMP (Project Management Professional) certification is preferred but not required.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Commensurate with experience, up to budget maximum

Hours per week

40

Review Date

3/15/2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

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