Executive Assistant

At Habitat Health, we envision a world where older adults experience an independent and joyful aging journey in the comfort of their homes, enabled by access to comprehensive health care. Habitat Health provides personalized, coordinated clinical and social care as well as health plan coverage through the Program of All-Inclusive Care for the Elderly (“PACE”) in collaboration with our leading healthcare partners, including Kaiser Permanente. 

Habitat Health offers a fully integrated experience that brings more good days and a sense of belonging to participants and their caregivers. We build engaged, fulfilled care teams to deliver personalized care in our centers and in the home. And we support our partners with scalable solutions to meet the health care needs and costs of aging populations. 
 
Habitat Health is growing, and we’re looking for new team members who wish to join our mission of redefining aging in place. To learn more, visit https://www.habitathealth.com. 

Location: Please note this role is 5 days onsite at our San Francisco office (San Francisco proper in Potrero Hill). 

Role Scope: 

We are looking for our first Executive Assistant to support the Chief Executive Officer and additional select members of the executive team. This role requires someone who excels at managing daily administrative tasks, scheduling, communication, and logistics to ensure the executives’ time is maximized. This role will also manage our corporate office in San Francisco. 

Core Responsibilities & Expectations: 

• Manage the calendar for the CEO , including scheduling meetings and conference calls with internal teams, investors, and external partners. 

• Support 1-2 other select executive team members at a limited scope. 

• Answer and respond to phone calls, and communicate messages and information to the appropriate executives.  

• Coordinate travel arrangements for the CEO and other select executive team members.  

• Juggle multiple projects, deadlines, and departments and ensure seamless collaboration across teams, keeping everything running smoothly and efficiently. 

• Organize and prepare for meetings including agenda planning, gathering documents, attending to logistics, and sharing key messages. 

• Identify bottlenecks and implement improvements in daily executive operations. 

• Prioritize emails and respond when necessary. 

• Maintain various records and documents for the CEO and the company. 

• Prepare agendas, take notes, and track action items from key meetings. 

• Ensure timely and accurate preparation of materials, presentations, and reports. 

• Plan and facilitate company events including board meetings, strategic planning meetings, company retreats, and clinic site visits. 

• Manage our corporate office space located in San Francisco, including partnerships with the landlord and vendors, stocking supplies, and ensure the space is meeting the needs of our team. 

• Ability to travel 10% of the time. 

Experience that drives success in this role: 

• Prior experience supporting a C-Suite executive at a high-growth startup. 

• Must be able to work onsite at our San Francisco, CA office 

• You are comfortable with ambiguity and change often experienced in a startup environment. 

• You have excellent written and verbal communication skills as evidenced by previous experience managing communications on behalf of the CEO, or other C-Suite leaders. 

• You are naturally curious and enjoy living “in the weeds.” You understand even the smallest of details matter. 

• You enjoy multi-tasking and take an action-oriented approach to the prioritization of your work.