Community Programs Manager

Description

SUMMARY

The CAP Program Manager is primarily responsible for administration of all aspects of assigned in-school and out-of-school arts education programs for youth. This position coordinates logistics for CAP programs in all artistic disciplines, including arts education and arts integration programs. The CAP Program Manager position reports to the Executive Director.

Qualifications

ESSENTIAL JOB FUNCTIONS (included but are not limited to):

Program Administration (30%)

• Oversees curriculum, syllabus, outline and lesson plan development for CAP Programs.
• Assists in the hiring of Lead Instructors and Student Instructors.
• Leads administrative aspects of assigned CAP programs, and supports and manages Lead Instructors.
• Coordinates all logistics, including scheduling programs, ordering equipment and supplies, arranging transportation, etc.
• Recruits youth participants for CAP programs, fields youth participant inquiries, manages concerns, and implements participant code of conduct.
• Conducts periodic site visits to evaluate program quality and effectiveness and completes individual program evaluations using CAP program assessment tools, and compiles and maintains an archive of applicable lesson plans.
• Implements assessment of youth participant learning and instructor performance through assessment tools to measure the impact of CAP’s overall programming.
• Reviews and gathers program impact data throughout the school year to evaluate programs and assess programmatic processes.
• Creates a safe learning environment for CAP youth participants and student instructors. Abides by the rules, regulations, policies and directives of CalArts and CAP as they now exist or as may be adopted by CalArts and/or CAP during the appointment period. Ensures that instructors follow all CAP Policies & Procedures at CAP Program Sites.
• Completes data entry and ensures timely updating of program and partner information, and participant records in CAP databases, including program curricula, lesson plans, contact information and attendance records.
• Works with CAP Executive Director to develop individual program budgets on a yearly basis and works with the CAP Finance Manager to implement and monitor the budget.
• Provides timely information about assigned programs and works closely with the Executive Director on all aspects of fundraising for CAP programs, including cultivation, solicitation, and stewardship.
• Works closely with the Director on the implementation of program evaluations.
• Works closely with the Director on all aspects of communications about assigned programs through social media, print publications, advertising, press releases, email, publications, and websites.
• Documents program activities through video, photography, interviews, surveys, etc.
• Provides classroom support as needed.
• Maintains assigned storage areas.

Instructor Supervision & Training (25%)

• Works with CalArts lead instructors to recruit, interview, assign and train student instructors for each program.
• Supervises CAP student instructors in collaboration with CalArts lead instructors.
• Provides discipline specific pedagogical training for CalArts student instructors through the CAP training program.
• Conducts assessments of student instructor performance and makes recommendations for improvements in teaching.
• Verifies student instructor eligibility for employment.
• Oversees student instructor lesson plan content and structure, and classroom management.
• Maintains a high degree of confidentiality at all times on HR issues related to faculty and student status and performances, student and faculty grievances, and other program concerns.
• Reviews and approves instructor timesheets.
• Directly supervises volunteers and interns of assigned programs.

Community Engagement (35%)

• Cultivates and maintains positive relationships with site administrators, community organization leaders, and parents.
• Researchers and becomes familiar with the contributions and needs of the diverse communities of Los Angeles county.
• Serves as first point of contact for partner administrators on program logistics.
• Actively participates in community building and engagement with program partners.
• Represents CalArts and the CAP program in public, including partner organizations, prospective students and their families.

Event Management (5%)

• Plans and produces culmination events, film screenings, readings and art exhibitions for programs in collaboration with Lead Instructors.
• Implements procedures and practices for the management of exhibitions and artworks.
• Wor