Global Division Executive Assistant

Country United States / US City TRENTON (NJ) Workplace location TRENTON-SOUTHARD STR(NJ-USA) Domain Secretarial/Administrative Support Type of contract Regular position

Activities

Global Division Executive Assistant

Facility: Trenton Plants

 

General Description

 

The Global Division Executive Assistant supports and assists the Executive Vice President (EVP), as required, with day-to-day administrative functions. Reporting directly to the EVP, he/she works in an environment that requires creativity, flexibility, confidentiality, and keen attention to detail.  He/she must manage multiple projects simultaneously and meet stated deadlines. 

 

Specific Duties

 

The Executive Assistant to the EVP’s primary goal is to keep the company EVP on schedule and organized on a daily and weekly basis. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the experience, knowledge, skills, and/or abilities required. 

 

• Follow all applicable environmental, health, and safety rules and procedures and immediately report all dangerous situations, near-misses, and injuries.


• Responsible for all aspects of domestic and international trips; travel including airfare, hotel reservations, car rentals, etc., providing detailed itineraries, agendas, directions, and backup materials; Additionally, handles passport and visa documentation for traveling abroad, plus pre- and post-travel security reporting.


• Provides administrative support for the management of projects and monitoring of workflow to ensure that deadlines are met and anticipates where problems/conflicts might arise.


• Compose, draft, proof, edit, and finalize correspondence, including e-mail and other documents.


• Review incoming mail and/or email, prioritize and summarize content, and process replies independently or as directed by the EVP.


• Schedule meetings within Teams and organize the EVP's calendar, including daily interaction with senior management direct reports globally. Take notes, prepare memos, and follow up on actions required to ensure the senior management priorities are met.


• Prepare for meetings supporting the needs of executives involved.


• Manage highly sensitive, confidential information with complete discretion.


• Work extra hours from time to time when required

  Other Duties

 

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities are subject to change at any time, with or without notice. 

  Qualifications:

• Professional level of verbal and written communication skills.


• Advanced computer skills using Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint. With the ability to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations to meet deadlines. 


• Ability to schedule