District Payroll Coordinator (Part-Time): Tucson, Arizona

Description

District Payroll Coordinator (Part-Time): Tucson, Arizona 

SUMMARY OF JOB DESCRIPTION

The Payroll Coordinator performs all payroll functions from start to finish in an in-house environment. Compiles, reconciles, maintains, and provides payroll information.

QUALIFICATIONS/MINIMUM REQUIREMENTS:

• HS Diploma/GED required; Bachelor’s Degree preferred.
• AZ IVP Fingerprint Clearance Card / Background and Criminal History Clearance.
• 3+ years of recent experience in Payroll, Human Resources, or a related field.
• Knowledge and ability to use HRIS or Payroll accounting systems.
• Experience using MS Word, Excel, Access, and Google Suite
• Experience with Paylocity preferred
• Experience maintaining confidentiality and discretion
• Organizational experience, and experience working under pressure
• Experience handling and prioritizing multiple tasks and meet all deadlines
• Excellent data entry skills
• Excellent analytical, problem-solving, and decision-making skills
• Effective verbal, listening, and written communication skills
• Effective organizational, stress, and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member

SKILLS, FUNCTIONS & RESPONSIBILITIES:

• Prepares, verifies and distributes bi-weekly, multi-state payroll
• Prepares required governmental reports, retirement, IRS, W-2’s etc… and files them according to the prescribed deadlines.
• Responsible for compliance with payroll laws and regulations.
• Works with employees to explain and review discrepancies noted in payroll information.
• Reviews payroll schedule and is proactive in approach to scheduling given holidays and changes in work schedule.
• Perform the various tasks related to the quarter-end and year-end close processes
• Responsible for submitting and maintaining HSA, workers comp, PERA, and 401(k).
• Lead research of ad-hoc accounting questions as they relate to compensation-related matters
• Communicate proactively with management and stakeholders regarding progress, issues, risks, and plans for resolution
• Support internal and external payroll audits
• Assist with special reports and projects as required
• Maintain current knowledge of compensation accounting principles
• Identify and drive process improvements consistent with industry best practices
• Handle sensitive information in a confidential manner.
• Responsible for performing various tasks related to financial close deadlines and perform research and participate in audits as required.
• Other Duties as assigned

ABILITIES/KNOWLEDGE REQUIRED:

• Ability to sit for prolonged periods, provide direction to others and make independent judgments, keep and maintain accurate records, meet deadlines, communicate with individuals of varied cultural and educational backgrounds, communicate in oral and written form.
• Significant physical abilities include reaching/handling, talking/hearing conversations and other sounds, visual acuity/depth perception/visual accommodation.
• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Terminology, processes and operations of assigned office or program.
• Record-keeping and filing techniques
• Telephone techniques and etiquette.
• Basic research methods and report preparation techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Applicable laws, codes, rules and regulations.
• Oral and written communication skills.
• Basic budgeting practices regarding monitoring and control.
• Basic math.
• Proper methods of storing equipment, materials and supplies.
• Maintain consistent, punctual and regular attendance.

WORK HABITS AND ATTITUDES:

• Be a self-starter with an ownership attitude.
• Demonstrates a strong sense of drive to meet goals.
• Shows initiative and resourcefulness.
• Performs accurate work in a timely manner.
• Meets deadlines and sets priorities.
• Demonstrates flexibility, adaptability, and punctuality.
• Works well with minimum supervision.
• Is dependable and accepts responsibility.
• Shows sensitivity and tact in dealing with others.
• Accepts direction and constructive criticism.
• Cooperates with fellow workers and other departments.
• Follows school policies and safety rules.
• Demonstrates a profession