Student Associate

Job Posting Title:

Student Associate

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Hiring Department:

Office of Human Resources

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Hybrid work available. Student will need to come into the office for 50% of their responsibilities, the other 50% can be done remotely.

Purpose

The student employee will support Central Human Resources by assisting with secure document imaging and administrative functions. This role requires attention to detail, discretion in handling confidential information, and flexibility to support a variety of HR-related projects.

Responsibilities

Document Imaging and Data Entry 

• Scan highly confidential HR documents into the imaging system.
• Apply appropriate metadata and data tags for accurate recordkeeping.
• Confirm successful digital storage of each document.

Document Management and Compliance 

• Ensure proper handling of sensitive paper records.
• Follow established procedures for the secure destruction of original documents after imaging.
• Maintain compliance with HR data retention policies.

Administrative Support

• Provide general support to the HR administrative unit.
• Assist with workflow tracking, organization, and clerical needs.

Ad Hoc HR Projects 

• Contribute to special projects and assignments as needed.
• Assist with HR initiatives during peak periods or when additional support is required.

Required Qualifications

Must have a work-study award. Be adaptable to new computer software. High school graduation or GED. Demonstrated excellent verbal and written communication, which includes attention to detail and organization. Excellent interpersonal skills, tactful, and self starter. Ability to manage projects including multiple priorities. The highest degree of integrity in all aspects of work.

Preferred Qualifications

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$15/hour

Working Conditions

• Standard office

• Keyboard

• Manual dexterity

• Lifting and moving

Required Materials

• Resume/CV

• Work Study Award document

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement progr