ADMINISTRATIVE ASSISTANT II

Job Requisition ID: 48887 

Opening Date: 08/29/2025
Closing Date: 09/12/2025
​Agency: Department of Human Services
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option: None 
Bilingual Option: 
Salary: Anticipated Salary $6,242-$9,021/month ($74,904-$108,252/year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code: 

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Office of Assistant Director of Family and Community Services. is seeking to hire a dynamic, organized, and detail-oriented administrative assistant to perform a variety of administrative functions, most of which are confidential in nature for the Assistant Director. This position handles special projects, assists in coordination and control of activities and materials, researches, compiles, and develops special reports; coordinates workflow to and from the Assistant Director’s office; reviews legal documents, contracts, plans for changes in organizational structure; monitors incoming mail, refers correspondence to proper staff for response and controls for due dates; develops, compiles and organizes information needed for the preparation of special operating requests from the Director’s office, assists in projecting future operating needs based on current and past utilization; acts as inventory control coordinator and back-up time keeper; travels in the performance of duties.

Essential Functions

• Serves as administrative support to the Assistant Director of Field Operations in the Division of Family and Community Services in the execution of efficient and effective operating policies, procedures, and protocols. 
• Performs co