Administrative Document Specialist

The Administrative Document Specialist role provides entry-level technical and administrative support for client deliverables. The role performs routine tasks within well-defined guidelines, with close supervision, and with a focus on acquiring new skills and deepening understanding of functional responsibilities.  

 

Responsibilities  

• Maintain quality deliverables and adhere to defined guidelines.  

• Maintain compliance with BC document standards.  

• Flexibility to adapt and execute various additional assignments based on evolving needs.  

• Provide support for document-related projects and initiatives.  

• Maintain a high level of accuracy and attention to detail in all tasks.  

• General Formatting Review. Apply styles and templates to the document to adhere to the current BC Style Guide Standards and Templates unless otherwise indicated.  

• Responsibilities include:  

• Apply BC template styles and guidelines to letter correspondence, Tech Memos, Reports, design documents, and marketing materials  

• Check word spacing and spell check  

• Format Section Titles/Header/Footers  

• Update or create Table of Contents  

• Verify word spacing meets template guidelines  

• Ensure proper pagination and page numbers are correct  

• Verify Figures and table numbering and captions are correct   

• Maintain document legal limitations  

• Track and manage document version control, ensuring that the most current version of each document is available  

• Ensure all documents are stored securely and easily accessible. 

• Document PDF Creation. Merge multiple files into a single, cohesive document for easier sharing and accessibility.  

• Responsibilities include:  

• Create and compile document(s) into a PDF format using Adobe or BlueBeam software  

 

Skills and Competencies  

• Basic knowledge of Microsoft Office Suite (e.g., Microsoft Word) and PDF software (i.e., Adobe or Bluebeam).  

• Detail-oriented, good communication and interpersonal skills.  

• Ability to follow instructions and guidelines.  

• Capability to efficiently support tasks and work in collaborative environments, contributing to team goals and fostering a cooperative and productive atmosphere.  

• Demonstrated strong aptitude for quickly learning new software applications and documenting procedures, ensuring alignment with BC’s evolving programs and guidelines to maintain up-to-date and compliant operations (i.e., SpecLink).  

• Understanding of current BC Digital Signature Support (i.e., Global Sign or other BC supported software).  

 

Experience  

• Typically, 0-2 years of related work experience.  

 

Education  

• High school diploma or equivalent.  

 

Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and educa