Event Planner, Sponsorship & Exhibitor Deliverables

Company Description

The Linux Foundation is the organization of choice for the world’s top developers and companies to build ecosystems that accelerate open technology development and commercial adoption. Together with the worldwide open source community, it is solving the hardest technology problems by creating the largest shared technology investment in history. Today, the Linux Foundation has over 2,000 corporate members from over 41 countries, including every single one of the Fortune 100. The Linux Foundation has proudly created over $54B in shared technology value since its inception. 

Linux Foundation events are where open source developers, community leaders, and business leaders meet to collaborate, learn, and network to advance innovations that support the world’s largest shared technologies. As a core business unit of the Linux Foundation, the Event Team (composed of 50+ event management, sales, and marketing professionals) manages over 150 global events and conferences each year, ranging from 50 to 20k attendees. We host in-person, virtual, and hybrid events.

Job Description

We’re looking for a highly-organized, detail-oriented, and customer-focused Event Planner to join the Sponsorship Deliverables team within our global events organization. This position plays a critical role in ensuring our event sponsors receive seamless, high-touch service and that all exhibit-related deliverables are executed with precision and professionalism.

This individual will be the primary point of contact for sponsors after contract execution and will manage the successful delivery of all sponsor-related assets—most notably their exhibit booth presence. The ideal candidate has direct experience managing exhibit halls at B2B conferences, working with exhibit contractors, overseeing floorplans, and balancing sponsor needs with firm operational deadlines.

This role reports to the Director of Events, Sponsorship Deliverables, and will collaborate closely with the sponsorship sales team, event operations teams, and exhibit vendors across a portfolio of 30+ global events annually.

What You Will Work On

• Serve as the main sponsor-facing point of contact post-sale, ensuring all sponsorship deliverables are fulfilled accurately and on time

• Manage all exhibit hall logistics, including:

  • Booth assignments and floorplan development in collaboration with contractors

  • Booth utilities such as power, internet, AV, and shipping coordination

  • Booth signage, branding, and furniture/décor

  • Vendor communication, timelines, and task tracking

  • Build, maintain, and manage the sponsor exhibit portal and related sponsor communications

• Enforce sponsor deadlines with professionalism—balancing strong project management with excellent customer service

• Collaborate with the sponsorship sales team to ensure expectations are clear and deliverables are feasible

• Work closely with the exhibit services vendor to design floorplans, review specs, and ensure sponsor materials meet guidelines

• Provide on-site leadership during move-in, exhibit hall setup, and live event operations to support sponsors and vendors

• Assist with sponsor welcome and check-in, troubleshoot deliverables, and ensure a polished sponsor experience

• Update and create documentation, processes, and sponsor resources as needed

• Support general event planning tasks as needed, especially where they intersect with sponsor experience

• Plan, manage and successfully deliver B2B events and conferences, both wholly and as part of a larger team. This includes in-person, virtual, and hybrid events around the world

• Event management tasks will include: space planning, F&B, AV, staff scheduling, internet, stage design, health and safety protocols, attendee communications, attendee experiences, and branding/environmental design

• Work collaboratively with other team members, across the organization, with community members, and with vendors

• Create new, or update existing processes, documentation, timelines, and to-do lists where it relates to event responsibilities

• Create and proofread event materials (including copywriting) for website, signage, registration, attendee/speaker/sponsor communications

• Provide on-site support for events, including overseeing execution of areas of pre-planning responsibility as well as other tasks as assigned

• Provide customer support to attendees and other event stakeholders

• Work closely with internal cross-functional teams for successful execution of events and to meet event goals and objectives

• Act as a skilled negotiator with proven experience finding creative ways to