Billing Specialist

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Billing Specialist to join our team in our Seattle, Portland, San Francisco, or Los Angeles offices.  This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices.   This position is responsible for maintaining work-in-progress records, processing client invoices, editing billing instructions, and other tasks as assigned. This role will require clear and concise communication with attorneys and staff. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will:

• Use Aderant Expert Billing to process prebills and generate accurate invoices in compliance with attorney instructions and client guidelines

• Execute complicated billing tasks, including split-party billing, insurance billing and tracking, fixed fee billing, and volume discount tracking

• Communicate clearly and effectively with attorneys, legal assistants, practice management, and other departments to ensure accurate billing

• Track and implement client-specific requirements, such as client invoicing deadlines, task/activity code requirements, block billing, and fiscal year deadlines

• Monitor write-down requests and approvals to guarantee compliance with firm billing policies

• Maintain accurate and specific internal billing notes referencing special billing arrangements and client needs

• Prepare ad hoc reports and spreadsheets containing work-in-progress and historical billing data in response to billing inquiries

• Guarantee the correct set-up of client/matter information and invoice templates

• Work in collaboration with our Rates, E-Billing, and other Finance teams to ensure invoices are processed correctly and in a timely manner

• Attend and participate in job-specific and external department trainings

• Assist with Finance projects as needed to promote best practices

• Adhere to the Billing Service Level Expectations guidelines for prompt turnaround and response times

• Work overtime as needed

• Ability to manage workload remotely and maintain regular/consistent attendance and punctuality; adhere to schedule by being timely on breaks, lunches and meetings

Join us if you have:

• 1+ years of relevant experience in a professional office environment

• College degree preferred (Finance or Accounting focus a plus)

• Proficient in Microsoft Excel and Microsoft Word

• Strong written and verbal communication skills including the ability to build effective relationships with all levels of staff and attorneys

• Excellent customer service

• Ability to problem-solve and troubleshoot independently

• Ability to manage multiple deadlines and stressful situations in a calm, composed manner

• High degree of accuracy, attention to detail, and quality control

• Ability to independently manage multiple tasks and adapt to heavy workloads and new assignments in a fast-paced environment

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 10 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

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