Payroll and HR Coordinator

About Pernix International

Pernix International is a dynamic and growing company committed to excellence in [industry/sector]. We are currently expanding our team and seeking a detail-oriented, proactive HR, Payroll & Contracts Coordinator to support our Human Resources, Payroll, and Legal departments. This position plays a vital role in maintaining compliance, ensuring accuracy, and streamlining administrative processes across the organization.

Position Overview

The HR, Payroll & Contracts Coordinator will provide comprehensive support in HR operations, payroll administration, and contract/legal documentation. This role requires a high degree of confidentiality, precision, and professionalism. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Human Resources & Payroll

• Assist with payroll processing, including timekeeping, data entry, and benefits deductions.

• Maintain accurate employee records and HR documentation.

• Support recruitment processes, including posting job openings, screening candidates, and scheduling interviews.

• Conduct pre-employment background checks and ensure compliance with onboarding requirements.

• Respond to employee inquiries regarding payroll, benefits, and HR policies.

• Assist with onboarding and offboarding processes.

• Ensure compliance with company policies and federal/state employment regulations.

• Provide general administrative support to the HR team.

Contracts & Legal Administration

• Prepare, proofread, and format legal documents such as contracts, pleadings, briefs, and correspondence.

• Maintain and organize case files (physical and electronic), ensuring accurate filing, indexing, and data entry.

• Track contract and case deadlines and proactively alert stakeholders of upcoming obligations or key dates.

• Coordinate with internal clients, attorneys, and third parties in a professional and confidential manner.

• Conduct basic legal research and assist with document review or due diligence as required.

• Assist in drafting, reviewing, and tracking contracts with employees, vendors, and subcontractors.

• Maintain the contracts database and ensure timely renewals, expirations, and compliance milestones.

• Support Legal, HR, and Finance teams by maintaining organized records of agreements, amendments, and correspondence.

• Help standardize templates and improve workflows for contract and document management.

Qualifications

• 1–3 years of experience in HR, payroll, contracts administration, or legal support.

• Knowledge of payroll systems, HRIS platforms, and/or contract management systems.

• Familiarity with legal documentation, case management, or law office administration preferred.

• Excellent written communication, proofreading, and document formatting skills.

• Strong attention to detail, organizational skills, and ability to manage multiple deadlines.

• Ability to handle sensitive and confidential information with discretion.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Bachelor’s degree in Human Resources, Business Administration, Legal Studies, or a related field preferred but not required.

Why Pernix International?

• Opportunity to grow your HR, payroll, and legal/contract administration career in a supportive global environment.

• Exposure to HR, legal, and finance operations across multiple regions.

• Collaborative and inclusive company culture.

• Competitive salary and benefits.