Executive Suite Assistant

General information

Requisition # R63731 Locations USA-VA-Portsmouth Posting Date 10/10/2025 Security Clearance Required Secret Remote Type Onsite Time Type Full time

Description & Requirements

Shape the future of defense with MANTECH! Join a team dedicated to safeguarding our nation through advanced tech and innovative solutions. Since 1968, we’ve been a trusted partner to the Department of Defense, delivering cutting-edge projects that make a real impact. Dive into exciting opportunities in Cybersecurity, IT, Data Analytics and more. Propel your career forward and be part of something extraordinary. Your journey starts now—protect and innovate with MANTECH!

MANTECH seeks a motivated, career customer-oriented Executive Suite Assistant to join our team in Portsmouth, VA This is an Onsite position.

The Surface Maintenance Engineering, Planning, Program (SURFMEPP) maintains, monitors, and refines Class-wide and Individual-Ship Maintenance Plans for all non-nuclear surface ships to ensure material readiness for the projected service life, develop life-cycle strategies to address system upgrades, and fully implement the Class Maintenance Plan into each surface ship's maintenance schedule and availability planning process. SURFMEPP is headquartered at the Norfolk Naval Shipyard in Portsmouth, VA.

Responsibilities include but are not limited to:

• Managing communications by screening calls and visitors, handling correspondence, and routing inquiries to the appropriate parties.

• Maintain the appointments calendar, ensuring that the schedule is executed or adjusted as necessary.

• Arranging meetings, preparing agendas, notifying participants.

• Utilize Defense Travel System (DTS) to arrange complex domestic and international travel logistics. Performing actions such as: creating Travel Authorizations, getting required approvals from the Authorizing Official (AO), booking travel, addressing itinerary changes with DoD commercial Travel Management Company (TMC), escalating travel issues to the local Transportation Management Office (TMO) or Travel Assistance Center (TAC) as necessary, completing and filing Travel Voucher for reimbursement of expenses in accordance with the Joint Travel Regulations (JTR)

• Assembling information for briefings, tracking command action items, and maintaining files on SharePoint databases.

• Creating graphic exhibits, newsletters, and brochures using various software applications.

• Drafting, editing, and transcribing a variety of documents, including briefings, meeting minutes, reports, and routine correspondence, while maintaining high standards for format, spelling, and grammar.

• Assisting with the planning of official functions, such as award presentations and retirements.

Minimum Qualifications:

• 10+ years of relevant professional experience in Navy Administrative and Executive assistant roles

• Ability to follow direction and work within a team